Administrative Assistant

Please note, you need to submit your application before 11:59 p.m. on the date prior to the close date listed.

Thank you for your interest in this position. Please note the following important tips for applying.

NOTE: If you are a current employee, you MUST apply via the Career worklet in Workday and not through this site. If you submit an application on this site, it cannot be processed.

Administrative AssistantOpen Date: 05/14/25Close Date: 05/22/25Salary: $31.09 per hourJob Type: RegularLocation: Molasky Corporate Center, 100 City Parkway, Las VegasFor any questions regarding this announcement, please contact LVVWD Recruitment at recruitment@lvvwd.com.Hours of Work: 4/10s; M-Th 7am-6pm

FILING DEADLINE: The first 100 applications submitted ON or BEFORE 11:59pm, Wednesday, May 21st, 2025, WHICHEVER COMES FIRST.

INTRODUCTION: Human Resources will screen applications and supplemental questionnaires. Candidates possessing the strongest skills and experience for this position will be forwarded to the hiring department for further evaluation and to determine who will be invited to the formal interview process. The successful candidate may be required to pass a job-related physical evaluation.

The ideal candidate would be able to work with a team of administrative staff, directly supporting Information Governance Management and supporting the Legal Services Department, as needed. An ideal candidate will be capable and efficient in scheduling meetings with numerous key stakeholders across all departments as a primary duty. An ideal candidate’s duties would include the organization, maintenance and updating of confidential and sensitive subjects and technical files aligned with District retention policies and Information Governance file guidelines. Additionally, an ideal candidate would be responsible for working on purchase orders, contracts, agreements, invoices, and payments, as well as coordinating Division and project agendas in a timely fashion. A demonstrated ability to work closely with the IG (Information Governance) Management to reference a variety of data sources to develop reporting and be able to perform arithmetic and statistical calculations as well as have a high level of grammatical skill combined with exemplary communication skills, verbally and in writing.

GENERAL PURPOSE

Under general supervision, performs a variety of specialized and responsible administrative support duties in support of division or section functions and work processes; creates and maintains specialized records, reports and files; interacts with department and division staff and staff of other departments on technical matters; and performs related duties as assigned.

DESIRED MINIMUM QUALIFICATIONS

Knowledge of:

Office administration practices and procedures; principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation; District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility; practices and procedures used in work order processing; District personnel policies and labor contract provisions; operations and requirements of the District payroll system; financial accounting and payroll terminology; District benefits programs, provisions and options; word processing, spreadsheet and other standard business software; bookkeeping and elementary accounting; records management, recordkeeping, filing and purchasing practices and procedures.

Ability to:

Operate a computer terminal and computer using word processing, spreadsheet and other business software; operate other standard office equipment; type accurately at a speed necessary to meet the requirements of the position; organize, set priorities and exercise sound independent judgment within areas of responsibility; interpret, apply, explain and reach sound decisions in accordance with District and department policies and procedures and labor contract provisions; organize and maintain office and specialized files; communicate clearly and effectively orally and in writing; understand and follow written and oral instructions; prepare clear, accurate and concise records and reports; establish and maintain effective working relationships with District managers, staff, the public and others encountered in the course of work.

Training and Experience:

A typical way of obtaining the knowledges, skills and abilities outlined above is graduation from high school or G.E.D. equivalent and four years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience. Experience in a government or public utility setting is highly desirable.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.