Capital Mechanical

Administrative Assistant

LocationSterling, VA
Job TypeFull-time
Salary$31,200-$52,000

About This Job


Administrative Assistant


Dulles, VA


WHAT WILL YOU BE DOING?

The Accounts Payable Administrative Assistant supports the accounting department by managing vendor invoices, ensuring timely payments, and maintaining accurate financial records. This role involves close collaboration with the Office Manager and Purchasing Department, as well as effective communication with vendors. Attention to detail, strong organizational skills, and a proactive approach to problem-solving are essential.


KEY RESPONSIBILITIES:

Process vendor invoices accurately and on time.
Reconcile vendor statements regularly and resolve discrepancies.
Coordinate payment of approved invoices and ensure timely disbursement.
Maintain accurate and organized AP records and files.
Communicate with vendors regarding payment inquiries and account status.
Assist with credit card reconciliation and transaction review.
Complete credit applications with management approval.
Collaborate with Purchasing and Office Manager to verify invoice details, credits, and purchase discrepancies.
Support month-end closing tasks and reporting.
Prepare and review customer invoices daily, including all phases of contracted work.
Perform additional administrative duties and special projects as assigned.


MINIMUM REQUIREMENTS

Strong computer skills is a must (working knowledge of Microsoft Office)
Must possess excellent oral and written communication skills.
Experience in the construction industry and accounting is beneficial.
High School Diploma
1-2 years of administrative experience
Ability to work under pressure and meet deadlines.

Capital Mechanical is not your ordinary plumbing company. Since 2003, our quality work and job innovation has made us one of the most respected and trusted trades in the residential construction industry. Consistently recognized as a top trade partner, Capital Mechanical has plumbed over 30,000 homes for national, regional, and custom builders. Our team environment allows people to thrive and be rewarded for their tenure and hard work. Come work for Capital Mechanical and be a part of an organization where you will have opportunities to learn, grow, and prosper.


Job Type: Full-time


Pay: $15.00 - $25.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance


Schedule:

8 hour shift
Day shift
Monday to Friday


Ability to Commute:

Sterling, VA 20166 (Preferred)


Ability to Relocate:

Sterling, VA 20166: Relocate before starting work (Preferred)


Work Location: In person

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