clear tech pools

Administrative Assistant

Saint Petersburg, FL

Full-time

About This Job

Join our growing team!

We’re a busy and fast-growing swimming pool construction company seeking a detail-oriented and proactive Administrative Assistant to support our office operations and permitting process. If you're organized, resourceful, and enjoy working in a team-focused environment, we want to hear from you!

What You’ll Do:

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Answer phone calls and emails; provide professional customer service

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Schedule appointments, job site visits, and inspections

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Manage and organize project documentation, including permits, contracts, and customer files

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Handle the full permitting process—prepare and submit applications, track approvals, coordinate with city/county departments, and ensure timely inspections

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Communicate with clients, subcontractors, and municipal offices

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Maintain project timelines and update internal systems with permit and construction status

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Assist with invoices, purchase orders, and light bookkeeping

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Order office and construction supplies; maintain inventory

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Help ensure compliance with all local building regulations and requirements

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Support office organization and general administrative duties

What We’re Looking For:

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2+ years of administrative experience (construction or permitting experience a strong plus)

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Familiarity with permitting processes, city/county requirements, and building codes

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Excellent organization and time management skills

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Strong communication and follow-up abilities

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Experience with Service titan / Monday / esc

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Proficiency in Microsoft Office (Word, Excel, Outlook); QuickBooks a plus

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Ability to manage multiple priorities with attention to detail

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Professional, customer-focused attitude

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Self-starter who enjoys working both independently and in a team setting

What We Offer:

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Competitive pay (based on experience)

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Paid time off

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Friendly and supportive team environment

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Career growth opportunities in a thriving industry

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The chance to be part of projects that turn backyards into beautiful outdoor spaces

Ready to build your future with us?

Apply today with your resume and a short cover letter—we’d love to meet you!

Job Type: Full-time

Expected hours: 40 per week

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Health insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Monday to Friday

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No nights

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Rotating weekends

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Weekends as needed

Ability to Commute:

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Saint Petersburg, FL 33709 (Required)

Ability to Relocate:

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Saint Petersburg, FL 33709: Relocate before starting work (Required)

Work Location: In person