PIC Group, Inc.

Site Administrative Assistant

Johnstown, OH

full_time

About This Job

Title: Site Administrative Assistant

Position Type: Contract

Location: Ohio

Reports to: Project Manager

Status: Non-Exempt

Key Project Requirements

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5+ years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred.

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Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.

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Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels.

Job Summary

NAES is seeking a highly organized and detail-oriented Administrative Assistant to join our team at a construction site near Columbus OH. This contract position offers a dynamic and fast-paced environment, where the Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project, combined with a positive attitude that thrives in a people centric environment.

Essential Duties And Responsibilities

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Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls.

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Manage and maintain schedules, appointments and travel arrangements, when needed.

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Prepare expense reports when requested.

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Handle confidential information, requiring extreme discretion at all times.

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File and retrieve documents and reference materials.

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Conduct research, assemble and analyze data to prepare reports and documents.

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Monitor, respond to and distribute incoming communications.

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Arrange and coordinate meetings and events.

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Occasional errands involving the use of a vehicle may be requested from time to time.

Job Requirements

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Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook.

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Ability to type a minimum of 50 words per minute.

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Ability to learn and use new software programs as systems are upgraded.

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Exceptional communication skills required with all levels of personnel.

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Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision.

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Ability to pivot, responding to quick changing situations.

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Occasional overtime may be necessary, often at short notice, when required.

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Excellent command of English language, to include grammar and correspondence composition.

Physical Requirements

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Ability to reach, climb, and stoop and lifting up to 10 pounds, if needed.

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Prolonged periods of walking and sitting.

Education / Experience

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High School diploma required.

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Associate degree or equivalent from a two-year college or technical school, or 4+ years related experience and/or training, or a combination of experience and/or education.

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5+ years experience in an Administrative Assistant capacity required

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