Arsenal Resources

Senior Administrative Assistant

Wexford, PA

Full-time

About This Job

POSITION SUMMARY:

The Senior Administrative Assistant will provide administrative support for members of our executive management team (CEO & COO) and other departments as needed.

DUTIES AND RESPONSIBILITIES:

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Prepare business correspondence, documents, reports, presentations, and other documents as directed.

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Coordinate travel arrangements.

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Compile expense reports for executives.

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Manage company vehicles (registration, insurance, titling, DOT).

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Manage Outlook calendars.

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Schedule and set up for meetings, conference calls, and appointments.

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Coordinate events (Board meetings, Lender meetings, All Company meetings, golf outing, holiday parties, employee outings, etc.).

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Communication management (voicemail/contact us inquiries/faxes).

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Manage company promotional materials.

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Back up to Receptionist.

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Perform general clerical functions and willing to help with other duties as they arise in other departments (Accounting, HR, Community Outreach, etc.).

QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS):

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Must be professional and have excellent time management and organizational skills.

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Must have outstanding verbal and written communication skills, and a meticulous attention to detail.

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Must be proficient in MS Office applications including Word, Excel, PowerPoint, and Outlook.

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Ability to handle confidential and sensitive information.

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Ability to interact with individuals at all levels within the organization and industry.

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Proactively identify potential issues.

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Ability to quickly adjust to changing priorities and work in a fast-paced environment.

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Notary Public (preferred but not necessary).

Physical Requirements of the Position:

Ability to sit for extended periods of time at a desk, ability to bend over and reach above head, ability to lift under 15 pounds, ability to view computer screen for extended periods of time, and ability to type on a keyboard.

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About This Job

DUTIES AND RESPONSIBILITIES:

•Manage Outlook calendars.

QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS):

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