Senior Administrative Assistant

This Senior Administrative Assistant will serve in a lead administrative support role for the seven SMUD Board of Directors and serve on the Board Office Team providing support to the work and priorities of the Board Office and Board of Directors.

Purpose

To perform executive administrative support to the Board of Directors office to ensure that Board administrative activities are conducted according to standards for timeliness, accuracy, efficiency, and legal compliance.

Nature and Scope

Serves as an advanced journey level resource in a relevant professional discipline; works on projects of moderate complexity; exercises own judgment and discretion; may serve in a senior role and assist in planning, coordinating, prioritizing, monitoring, and evaluating the work results in assigned area and in selecting, training, motivating, evaluating, and developing lower-level personnel.

Duties and Responsibilities

Required Education

Required Experience Qualifications

Knowledge Of

Safety policies, practices and procedures; standard operating procedures for modern office equipment including a computer and applicable software; English grammar, punctuation and vocabulary standards; fundamentals, methods and techniques for planning, organizing and overseeing work activities; methods and techniques for training staff; techniques and concepts related to team management; techniques for exercising significant guidance and authority; techniques and concepts related to teamwork; fundamentals, practices and procedures related to area of responsibility; fundamentals, practices and techniques of various analytical approaches, problem research and resolution; methods and techniques for report preparation and writing; methods and techniques for record keeping; fundamentals, procedures and practices related to time management; basic accounting fundamentals; legal requirements related to board administrators; concepts and systems related to area of responsibility; techniques and strategies for public speaking; basic budgeting techniques; modern office practices and procedures; methodologies of troubleshooting and problem resolution.

Skills To

Utilize a personal computer and/or computer terminal, systems and software relevant to the job; communicate effectively orally and in writing internally/externally; establish and maintain effective working relationships internally/externally; plan, oversee and review the work of others; coordinate the work of the function or unit with other SMUD entities; develop and implement new and revised policies and procedures to provide for the effective operation of the area of responsibility; monitor and manage projects; interact with others to influence, motivate and challenge; prepare statements and/or reports related to area of responsibility; prepare and implement safety plans, procedures and practices for unit; prepare performance plans and evaluations for staff; explain complex and/or controversial policies, regulations, procedures, and/or activities internally/externally; express ideas/facts clearly and concisely one-on-one or to groups, taking into account the audience and nature of information; appraise situations and people accurately and adopt an effective course of action; assess situations, documents and data for conformance to established policy and procedures; serve as a reference person for other employees; assist in overseeing an operation characterized by multiple tasks with short-term, firm deadlines and shifting priorities that require quick and decisive responses and direction to staff; interact with diplomacy and sensitivity with executive-level management and senior-level representatives of external entities.

Desirable Qualifications

Physical Requirements

Applicants must be able to perform the essential job functions with or without a reasonable accommodation.

Hybrid Work

This position will be required to work onsite two or three days a week on a regular basis; sometimes more or less, depending on the work and, at times, early mornings or evenings for onsite meetings. And, n a rare occasion, the position may require weekend work.

We recommend you create a SMUD Candidate account through our SMUD Careers page, upload your resume and cover letter to be considered for this and other open position.