Senior Administrative Assistant

Department: Board Office

Location:

Sacramento, CA, US, 95817-1899

Category: Administration/Clerical

Minimum Pay Rate: $81,244.80

Maximum Pay Rate: $107,577.60

Limited Term Position: No

Civil Service Status: Non-Civil Service

Apply by Date: 06/11/2025

Posting Type: Open

This Senior Administrative Assistant will serve in a lead administrative support role for the seven SMUD Board of Directors and serve on the Board Office Team providing support to the work and priorities of the Board Office and Board of Directors.

Purpose

To perform executive administrative support to the Board of Directors office to ensure that Board administrative activities are conducted according to standards for timeliness, accuracy, efficiency, and legal compliance.

Nature and Scope

Serves as an advanced journey level resource in a relevant professional discipline; works on projects of moderate complexity; exercises own judgment and discretion; may serve in a senior role and assist in planning, coordinating, prioritizing, monitoring, and evaluating the work results in assigned area and in selecting, training, motivating, evaluating, and developing lower-level personnel.

Duties and Responsibilities

Required Education

Required Experience Qualifications

Knowledge Of

Safety policies, practices and procedures; standard operating procedures for modern office equipment including a computer and applicable software; English grammar, punctuation and vocabulary standards; fundamentals, methods and techniques for planning, organizing and overseeing work activities; methods and techniques for training staff; techniques and concepts related to team management; techniques for exercising significant guidance and authority; techniques and concepts related to teamwork; fundamentals, practices and procedures related to area of responsibility; fundamentals, practices and techniques of various analytical approaches, problem research and resolution; methods and techniques for report preparation and writing; methods and techniques for record keeping; fundamentals, procedures and practices related to time management; basic accounting fundamentals; legal requirements related to board administrators; concepts and systems related to area of responsibility; techniques and strategies for public speaking; basic budgeting techniques; modern office practices and procedures; methodologies of troubleshooting and problem resolution.

Skills To

Utilize a personal computer and/or computer terminal, systems and software relevant to the job; communicate effectively orally and in writing internally/externally; establish and maintain effective working relationships internally/externally; plan, oversee and review the work of others; coordinate the work of the function or unit with other SMUD entities; develop and implement new and revised policies and procedures to provide for the effective operation of the area of responsibility; monitor and manage projects; interact with others to influence, motivate and challenge; prepare statements and/or reports related to area of responsibility; prepare and implement safety plans, procedures and practices for unit; prepare performance plans and evaluations for staff; explain complex and/or controversial policies, regulations, procedures, and/or activities internally/externally; express ideas/facts clearly and concisely one-on-one or to groups, taking into account the audience and nature of information; appraise situations and people accurately and adopt an effective course of action; assess situations, documents and data for conformance to established policy and procedures; serve as a reference person for other employees; assist in overseeing an operation characterized by multiple tasks with short-term, firm deadlines and shifting priorities that require quick and decisive responses and direction to staff; interact with diplomacy and sensitivity with executive-level management and senior-level representatives of external entities.

Desirable Qualifications

Physical Requirements

Applicants must be able to perform the essential job functions with or without a reasonable accommodation.

Sacramento Municipal Utility District (SMUD) - Who We Are

As the nation's sixth-largest community-owned electric service provider, we're proud of our reputation as one of the best places to work in Sacramento. Our employees tell us in our engagement surveys they're "Happy, satisfied and engaged" which helps create a workplace that best serves our customers. Sacramento was named as the 2nd happiest place to work in America by Forbes Magazine. Lake Tahoe, San Francisco and the world-renowned Napa Valley are within easy driving distance of our locations.

Our Commitment to Diversity & Inclusion

SMUD celebrates diversity, and inspires an inclusive culture based on trust and respect to create belonging and connection among our employees, customers, and communities. By working together, we are powering positive, equitable opportunities for all. We aspire to be a workplace where you can be yourself, achieve your best, and thrive together.

An example of our commitment to Diversity, Equity, Inclusion, and Belonging is when SMUD signed the California Equal Pay Pledge in 2020. This requires equal pay for employees who perform “substantially similar work,” when viewed as a composite of skill, effort, and responsibility at the time those employees started within that classification. As such, initial hiring salary range is not subject to negotiation and salaries will vary over time based on performance.

SMUD is proud to be an equal opportunity employer. We do not discriminate in employment decisions on the basis of race, color, religion, gender (including pregnancy), national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, veteran status, or any other applicable legally protected characteristic. All employment decisions are made on the basis of individual qualifications, merit, and business needs and interests.

Why Sacramento, California?

The capitol of California, Sacramento is the state's sixth-largest city, and the 35th largest in the U.S. Local universities include California State University, University of the Pacific's McGeorge School of Law, and the University of California, Davis and several competitive community colleges. The UC Davis Medical Center, a world-renowned research hospital, is one of more than a dozen hospitals and shared services centers in the Sacramento region. Part of the agriculturally-rich Central Valley, Sacramento is at the forefront of the farm-to-fork food movement. Northern California is home to some of the country's top technology companies, including Google and LinkedIn, and a multitude of startups in many industries. Sacramento is home to the NBA Kings, the River Cats (AAA baseball), the Republic FC (soccer) and the San Francisco Giants, NBA Warriors and NFL 49er's aren't far away. Sacramento offers an affluent liberal arts community with Broadway, Mondavi Center, Crocker Museum and summer musical theater to name a few.

Hybrid Work

This position will be required to work onsite two or three days a week on a regular basis; sometimesmore or less, depending on the work and, at times, early mornings or evenings for onsite meetings. And,on a rare occasion, the position may require weekend work.

SMUD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. SMUD complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

SMUD expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of SMUD employees to perform their expected job duties is absolutely not tolerated.

Req ID: 2134