Administrative Assistant
Port Arthur, TX
full_timeAbout This Job
Job Summary
Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Process all invoices received for payment through the AP Invoice submission/Escalation form. Perform administrative functions pertaining to the operation of the company and the safety of company personnel.
Primary Duties & Responsibilities
•
Maintain electronic records for all employees in the area including, but not limited to:
•
Training (Internal and OEM)
•
Safety & Quality (Internal & Customer specific)
•
ISNetworld/Safety Council/ISTC, etc.
•
Plant Site-Specific
•
TWIC
•
OSHA training
•
Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area. Including but not limited to:
•
Mobile Units
•
Calibrated Equipment
•
SIS Vehicles
•
Fork Lifts
•
PMI Locker/PMI Gun
•
Assist with resolving AP/AR issues
•
Set-up new vendors and credit apps
•
Reconcile credit card statements
•
Handle all technician per diem for assigned facilities
•
Data entry for service work with attention to detail and timely execution
•
Input purchase orders for materials required to complete orders and issue POs to vendors
•
Routinely communicate with vendors to monitor delivery dates
•
Purchasing of Safety, shop, and office supplies for assigned facilities
•
Answer phones, filing, and continuously improve process for assigned facilities
•
Other duties as assigned by Area Operation Director
Positional Requirements & Qualifications
•Education & Experience
Education & Experience
+ HS Education or GED equivalent + Solid understanding of basic bookkeeping
•Skills & Abilities:
Skills & Abilities:
+ Highly organized + Effective time-management + Detail-oriented + Self-Motivated + Oracle
•
Must be able to travel and have a clear driving record in accordance to company driving guidelines
•
Clear background check and drug/alcohol screening
Essential Physical Functions
•
Travel: less than 5%
•
Lifting up to 20 pounds
•
Bending, stooping, walking
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