Senior Administrative Assistant

Description:

Come join TFE, Inc. as a Senior Administrative Assistant supporting the Department of Energy Office of Legacy Management. This is an onsite position in Harrison, Ohio.

Who is TFE, Inc.? Founded in 1989, TFE, Inc. provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures. With over 150 employees and growing, we know our employees are the key to our success. We value their ideas and opinions and want to help them grow in knowledge, skills, and abilities. TFE provides competitive pay, generous paid time off, paid holidays, and a top-notch employee assistance program. Our benefit offerings include an excellent 401k plan, medical, dental, vision, short-term and long-term disability, life insurance, and other ancillary benefits.

Summary

The Senior Administrative Assistant performs a variety of business-related assignments in program and project management and provides administrative support for the Fernald Preserve Team performing specialized and routine administrative activities. May lead on more complex assignments and mentor's Junior staff.

Responsibilities

Assists with developing, tracking, and submitting contract deliverables for timely submittals

Assist/track routine letters/emails

Assist with monthly project financials

Expense Authorizations and Reports

Interface with the client on a regular basis

Prepares confidential correspondence, reports, and other documents

Take meeting notes for meetings including the Department of Energy’s Office of Legacy Management (LM) client and technical managers as requested

Schedules meetings with the LM client, arranging Tele-Conference meeting logistics

Files records in Content Manager per established processes.

Manage documents and coordinate with Document Management

Assists with procedure development and revisions as requested

Manages calendars/emails as requested

Configures and manages SharePoint sites

Procurement support as requested

Leads innovation and improvements within the group/groups they support

Team event planning.

Other duties as assigned.

Requirements:

Education and Experience

Bachelor’s degree or vocational/technical school diploma and 12 years of relevant job experience in administrative support

In lieu of a degree, 14 years or more of relevant job experience in administrative support

Licenses Valid Driver’s License

Citizenship

United States Citizenship required

Required screenings

Drug Screen

Physical Assessment (if applicable)

Background Check (Criminal, Civil, Educational, Previous Employment, Motor Vehicle, etc.)

Knowledge and Skills

Microsoft Office Suite (Word, Excel, Outlook, SharePoint, PowerPoint)

Excellent Customer Service

Analytical and team-building skills

Demonstrated excellent communication

Core Values

Safety

Teamwork

Quality

Ownership

Physical and Working Conditions

This is an onsite position at a government facility in Harrison, Ohio.

Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.

Disclaimer

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.

TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.