Projects Administrator

Northern Strands Group of Companies provide an all-inclusive solution for construction, mining, engineering, equipment, and supply requirements with top-notch craftsmanship, cutting-edge innovation, and dedication to health, safety, environment, and community. We are proudly Canadian, and globally capable.

Our diverse Group of Companies consists of Northern Strands, Fortis Mining, Engineering, & Manufacturing, and Certified Sales & Rentals comprising 14 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services and safety training to mining site services, fabrication, rentals, repairs, testing and recertification. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division.

Fortis Mining, Engineering, & Manufacturing is growing, and we're on the lookout for a passionate, detail-driven

Projects Administrator

, whose primary responsibility is to perform administrative duties requiring initiative, independence, and confidentiality in areas of project administration across multiple divisions as required. This position plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. The Projects Administrator provides direct support to the Contracts Team in the Mining Division, as well as additional administrative support to various other divisions. Fortis is a proud Saskatchewan-based company known for our innovation, integrity, and deep ties to the communities we serve.

Why You’ll Love Working Here

- Collaboration - complementary Group of Companies servicing the mining and construction industries

- Innovation- if it doesn’t exist, we will engineer and manufacture it

- Excellence - be a part of an industry leader in quality, safety, & integrity

- Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

- Collect and verify required employee documentation (e.g., LOA, TD4 forms)

- Support updates to employee cost/hour data

- Set up and maintain project jobs within ERP systems

- Assist with invoice preparation by gathering and uploading supporting documentation (e.g., vendor invoices, client portals)

- Enter labour hours, LOA, and payroll-related data into tracking systems and ERP

- Ensure all required LOA documentation is collected and recorded

- Distribute and track timecards from site personnel

- Support project costing activities, including:

- Purchase order (PO) receiving

- Expense processing (e.g., receipts, mileage reports)

- Inventory costing

- Courier and miscellaneous invoice tracking

- Maintain organized electronic filing systems for all project documentation

- Provide administrative backup support to the Contracts Team

- Assist in digitizing site documentation and compiling project turnover packages

- Support continuous improvement of project management processes, templates, and documentation

- Deal courteously with customers, vendors, and all other coworkers, displaying a professional conduct and appearance

- Provide other administrative support across the Group of Companies, as required

- Perform other related duties as assigned

What You Bring To The Table

- Minimum Grade 12 or equivalent

- An Administrative Assistant certificate from a recognized business school

- Minimum of two (2) years work experience preferred but not required

- Knowledge of both Global shop & SAP Applications would be beneficial

- Knowledge of basic accounting

- Project Management Professional (PMP) certificate would be considered an asset

- Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required

- Strong organizational skills with attention to detail

- Strong time-management skills

- Strong interpersonal skills

- Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines

- Strong problem identification and resolution skills

- Ability to work independently with minimal supervision or in a team environment

- Strong ability to communicate effectively in English, both verbally and in writing

- Possess a positive and professional attitude, set a high standard, and convey professionalism at all times

- Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

- Support in your career development aspirations

- Access to courses, certifications, and training programs

- Mentorship opportunities with experienced professionals and journeypersons

- Discover pathways for advancement within Northern Strands Group of Companies

- Health and Wellness

- Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance

- Employee perks including wellness and fitness membership discounts

- 24/7 access to free short-term counselling services through our Employee & Family Assistance Program

- Compensation Rewards

- Competitive wage based on qualifications and experience

- Company-matched RSP to help you plan your future

- An inclusive culture that values innovation, safety, and continuous learning

- Ergonomic workstations

- Team building events and community fundraisers

- Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.