Project Services Scheduling Lead

Role Summary

The Project Services (PS) Scheduling Lead develops and governs integrated master schedules for offshore subsea and major capital projects (greenfield developments and brownfield tie-backs), including work supporting GOA operations. The role establishes credible baselines, applies disciplined progress measurement, and delivers transparent forecasts. This enables timely decisions and predictable execution across engineering, procurement, fabrication, offshore installation, commissioning, and start-up.

This position provides functional leadership of planning resources across assigned projects and contractors. It may provide day-to-day direction to planners and contractor planning teams. Formal people-management responsibility depends on the specific role assignment.

Job Description

The PS Scheduling Lead / Lead Planner develops, maintains, and assures integrated schedules for offshore subsea and major capital projects, including work supporting GOA operations. Partnering with Project Management, Engineering, Procurement/Supply Chain, Fabrication, Construction/Installation, Commissioning, and Operations, the role sets scheduling standards and progress measurement rules. The role controls baselines and change, integrates multi-contractor inputs into a credible Integrated Master Schedule (IMS), and delivers clear performance reporting and recovery options. Offshore and brownfield constraints are built into the plan, including GOA execution considerations such as marine spreads and vessel availability, weather windows, SIMOPS, permit-to-work and access constraints, and tie-in window readiness. This drives stakeholder alignment and supports predictable execution.

Key Responsibilities

- Develop and maintain integrated project schedules (Primavera P6 or equivalent), including WBS alignment, activity definitions, coding, calendars, and appropriate use of level-of-effort.

- Facilitate schedule development: milestones, sequencing and logic ties, constraints, critical path, float management, and progress measurement rules (deliverable-, quantity-, or percent-complete, as applicable).

- Establish, control, and maintain schedule baselines; manage approved changes and ensure traceability between baseline, current, and forecast schedules.

- Support the stage-gate process by maintaining gate schedules and deliverables, preparing schedule narratives and readiness inputs, and aligning baselines/forecasts with governance requirements.

- Integrate contractor and discipline schedules into an Integrated Master Schedule (IMS); perform schedule quality checks (logic integrity, critical path realism, lags, constraints, open ends, excessive leads/lags) and drive corrective actions.

- Plan and integrate offshore execution activities, including vessel/marine spread sequencing, weather window allowances, SIMOPS constraints, and interface milestones across SURF (subsea structures, umbilicals, risers, flowlines), installation, hook-up, commissioning, and start-up.

- Develop and maintain asset schedules (asset/turnaround readiness and execution schedules), including asset-driven work lists, window integration, and coordination with Operations for outage/access constraints.

- Lead progress collection, status updates, and forecasting; produce critical path updates, slippage analysis, look-ahead plans, key milestone tracking, and stakeholder reporting packs.

- Maintain schedule control artifacts, including basis/narratives, assumptions and constraints logs, review minutes, and action registers; support approvals, baselines, and closeout archiving.

- Perform schedule risk analysis and scenario planning; support the development of mitigation and recovery plans and incorporate them into schedule forecasts.

- Develop and maintain schedule risk models (risk register linkage, uncertainty ranges, correlations as applicable) to support quantitative schedule risk analysis and confidence-level forecasting.

- Integrate logistics and supply chain inputs (long-lead procurement, expediting, yard readiness, shipping, customs/permits, laydown/warehouse constraints) into the IMS; align deliveries with offshore campaign windows.

- Support cost/schedule integration with Project Controls by aligning progress, earned value/progress curves (where used), and forecast dates for key cost events and deliverables.

- Own schedule data quality and governance for assigned scope (structures, coding, reporting extracts); ensure schedules, narratives, and change records meet internal standards and are audit-ready.

- Facilitate planning routines (schedule reviews, pull/phase planning, readiness reviews) and clearly communicate constraints, key risks, and recovery actions.

- Provide day-to-day leadership to a team of planners; set priorities, assign work, coach on standards and best practices, and ensure consistent schedule quality.

- Build planning capability through onboarding, training, and coaching; conduct periodic schedule QA, share lessons learned, and drive continuous improvement in planning processes and tools.

- Provide schedule input to change management and governance routines (MOC/change log), including evaluation of time impacts and schedule mitigation options.

- Support project closeout by ensuring schedule deliverables are complete, baselines are archived, and schedule lessons learned are captured for future work.

Key Deliverables

- Integrated Master Schedule (IMS) with agreed WBS/coding, logic, calendars, and progress measurement rules.

- Baseline package (Basis of Schedule, assumptions/constraints, milestones, and approval records) with change traceability.

- Status cycle outputs: updates, look-aheads, critical path and slippage analysis, and schedule narratives for governance.

- Schedule quality/health diagnostics and corrective-action log (e.g., open ends, constraints, unrealistic lags, logic breaks).

- Scenario and recovery schedules supporting mitigation plans, offshore campaign optimization, and decision support.

- Schedule risk analysis (when applicable): risk model inputs, run outputs, and confidence-level forecasts communicated to stakeholders.

Required Qualifications

- Bachelor’s degree in engineering, Construction Management, Project Management, or related discipline; equivalent experience considered.

- Minimum 10 years of project planning and scheduling experience on capital projects, turnarounds, or integrated project portfolios.

- Experience working in an Owner/Operator environment and/or directly supporting operator-led offshore projects (operator experience strongly preferred).

- Minimum 1–2 years in a Lead Planner (or equivalent) role, providing functional guidance and coordination across planning resources.

- Major project experience across subsea, facilities, and mega projects, including complex interfaces, long-lead procurement, and multi-contractor execution.

- Experience with subsea and offshore project phases and deliverables (FEED through Execute), including long-lead subsea equipment, fabrication yards, offshore installation campaigns, and commissioning/start-up readiness.

- Advanced proficiency in Primavera P6 (or equivalent), including baseline management, logic development, and reporting; experience with MilestonePro is preferred.

- Proficient in Microsoft Office (Excel, PowerPoint, Word), including advanced Excel skills for schedule data analysis (filters, pivots, lookups) and structured reporting.

- Experience with reporting and collaboration tools (e.g., Power BI, SharePoint/Teams) to publish scheduled dashboards, manage controlled artifacts, and support governance reporting cycles.

- Working knowledge of project controls practices (progress measurement, forecasting, change control) and schedule quality/health checks.

- Strong facilitation and stakeholder management skills; able to challenge constructively and drive alignment on schedule, logic, and commitments.

- Clear written and verbal communication skills with the ability to produce concise schedule narratives and executive-ready reporting.

Preferred Qualifications

- Experience integrating EPC contractor schedules and administering schedule requirements in contracts.

- Schedule risk analysis experience (quantitative/qualitative) and familiarity with SRA tools and methods.

- Proficiency with schedule analysis/health and risk tools such as Deltek Acumen Fuse and Deltek Acumen Risk to perform diagnostics, quality metrics, and quantitative schedule risk analysis.

- Experience building risk schedule models (e.g., drivers, distributions, and mitigation scenarios) and translating results into practical schedule contingencies and recovery actions.

- Experience with reporting/data environments (e.g., Power BI, Excel data models) to automate schedule KPIs and dashboards.

- Professional certification (PMP, PMI-SP, AACE, or equivalent).

Working Conditions / Travel

- Primarily office-based with regular engagement with project teams, contractors, and fabrication/offshore execution stakeholders (including virtual coordination across time zones, as needed).

- Travel may be required, including site/fabrication yard visits and execution readiness reviews (level dependent on assignment).

- Must be able to meet applicable safety training, medical, and fitness-to-work requirements for field/offshore access, as required by assignment.

- Employee must be able to sit for extended periods of time and have use of arms and hands in repetitive motion. A fair amount of standing and walking is also required for the position.

Key Interfaces

- Project Manager and Project Engineer

- Engineering disciplines, Document Control, and Technical Authorities (as applicable)

- Procurement/Supply Chain and Logistics

- Construction Management and Field Execution teams

- Subsea (SURF) engineering and delivery teams; offshore installation and marine operations (including GOA Operations / Offshore Operations, as applicable)

- Fabrication yards and package suppliers (subsea hardware, umbilicals, risers/flowlines), and offshore campaign contractors (as applicable)

- Project Controls (Cost, Risk, Change Management, Reporting/Analytics)

- Omega Implementation team (system/process rollout, configuration, training, and reporting alignment)

- Contractors and vendors (EPC, construction, specialty services)

Success Measures

- Baselines established and maintained through disciplined change control with full traceability (baseline → current → forecast).

- Sustained schedule quality (sound logic, minimal open ends, controlled constraints, realistic critical path, and consistent progress rules) supported by routine diagnostics.

- Forecasts and narratives delivered on the agreed cadence, with early identification and escalation of slippage, constraints, and mitigation options.

- Stakeholder alignment on milestone commitments, priorities, interfaces, and recovery actions—captured in the IMS and governed through routine reviews.

- Audit-ready schedule packs (extracts, dashboards, narratives, and control records) that support governance decisions and internal/external reviews.