Project Coordinator - Office Based role in Osoyoos, B.C.

MATRIX is a national company providing camps, logistics, and aviation management services to clients in the resource and service sectors. We're known for our responsiveness, safety-first culture, and commitment to delivering value to our partners.

With over 25 years of experience, Matrix has earned a reputation as a trusted leader in remote camp management and logistical solutions across Canada's most challenging terrains—including the Arctic, mining, and exploration regions. As we scale rapidly across camp construction, remote logistics, and aviation services, we're seeking a hands-on

Project Coordinator

to help drive operational excellence, efficient project and resource coordination and scalable project management frameworks.

This is a full-time, Osoyoos-based role reporting to the National Operations Manager.

- Applicants must be legally entitled to work in Canada (Canadian Citizen, Permanent Resident or Holder of a Valid Work Permit in Canada at time of application for this role)

What You'll Be Doing:

The Project Coordinator plays a pivotal role in supporting the implementation, delivery, and operationalization of remote camp services, along with the ongoing development and coordination across the National Operations division. This is a people-focused role founded on effective working relationships with all key stakeholders while supporting both office based and field operations teams. The Project Coordinator ensures we have the right people in the right place at the right time to best support our clients.

The Project Coordinator is an embedded member of the Operations Management Team - which is the department responsible for supporting the field operations Matrix's national network of camp services. The Project Coordinator contributes to the achievements of successful field operations by providing the backend project support required to deliver well-run remote camp services and logistics for our clients.

What You Bring to the Role:

As a Project Coordinator, you'll work as part of a team of problem solvers, helping to solve project scheduling, resourcing, budgeting and client management issues.

This role is well-suited to a true ‘people person' who would enjoy daily phone conversations with a variety of field team members to stay closely in tune with how things are going, spotting early challenges and uncovering opportunities to support our clients with additional resources.

Key Responsibilities

:

- Support the National Operations team in the delivery of Matrix's programs including the day-to-day responsibility of resource planning and developing plans to mitigate ambiguities associated with changes in client's project timelines and scopes of work

- Provide guidance and support to HR, Project Managers, field operations team members and client stakeholders

- Plan, coordinate, and implement resource management (workforce planning/deployment/talent management) activity to support the overall operational and client service objectives of the business

- Act as the main point of contact for all day-to-day deployment and query resolution related to project coordination and field team logistics. Demonstrate a solid understanding and knowledge of National Operations, camp services and its various client service offerings across all office and remote camp locations

- Ensure business and client needs are delivered in an efficient manner by optimizing the allocation of work and deployment of staff. Maximize profitability in conjunction with matching field staff competencies to requirements on client's projects and camps

- Be proactive in relation to the supply and demand challenges of the local and regional business i.e. coordination plans to accommodate busy periods, coordination plans to manage regular rotational field work, urgent client needs, etc

- Use the available project coordination tools and systems with proficiency in order to forecast and track capacity, forward plan for the business pipeline, and manage skills and capabilities within the business

- Collaborate with Finance team members to produce and distribute Management Information (MI) for the National Operations team (e.g. graphs, analytical data, trends, monthly and yearly comparisons). Review and analyze reports highlighting trends and any risks/exceptions and make deployment decisions based on the data

- Work with the Finance, Operations, and Human Resources teams to understand headcount and engagement budgeting to enable effective local deployment and to plan accordingly

- Coordinate completion of time tracking and verification processes, the accuracy of field staff time recording, etc

- Build effective working relationships with other teams such as Human Resources, Finance, Logistics Management and Project Managers, and leverage these relationships to ensure project coordination objectives are met

Requirements

Skills and Competencies:

- Previous project coordination experience is preferable, within professional services, mining, natural resources or other industries with project-based teams who work on fly-on-fly-out rotations, this could include experiences such as forecasting resourcing requirements/ briefing HR on forecasted recruitment needs

- Project management / human resources/ strategic workforce planning or operational planning experience would be well regarded

- Preferred experience successfully maintaining staff deployment plans and providing oversight through various workforce and project management tools.

- Proven work experience in project resource prioritization/conflict resolution, with the ability to manage complex resourcing requirements between numerous parties in a fast-changing and sometimes ambiguous environment

- Ability to build trusted relationships quickly with internal colleagues and also stakeholders from client organisations.

- Strong relationship and stakeholder management experience; ability to interact with people at all levels and from different cultural backgrounds

- Ability in influencing, challenging, and negotiating effectively

- Strong Excel skills (pivots / graphs / data analysis) are essential

Educational Qualifications & Certifications:

Education:

Bachelor's degree or equivalent professional experience.

Years of Experience: 4+ years of relevant experience of working on human capital problems within a consulting environment, or the mining, resources, aviation or logistics sectors.

Communication Skills:

Excellent communication skills (verbal and written). Proven experience of being an integral member of a high-performing operational project / workforce coordination team, or a strategic in-house HR team or within a consulting team working on people-related client engagements across relevant industries (such as mining, resources, aviation or logistics)

- Applicants must be legally entitled to work in Canada (Canadian Citizen, Permanent Resident or Holder of a Valid Work Permit in Canada at time of application for this role)

What You Should Know:

This is a role for someone who thrives in fast-paced, high-growth settings where no two days are the same. From field operations coordination to project planning, you'll play a role in helping Matrix scale sustainably while ensuring our team members in the field feel adequately informed and connected to our client's overarching requirements.

Benefits Benefits Compensation:

$60,000- $70,000/year base salary

Location:

Osoyoos, BC (full-time, office-based)

Benefits:

Comprehensive health, dental, vision, disability, and life insurance provided after successful probation period.