PROJECT ADMINISTRATOR

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Ready to be part of our team?

Quarterly Performance Bonus

Career Advancement Opportunities

Paid holidays and PTO.

We are looking for a Project Administrator for our Deland, FL office!

Essential Duties:

- Work collaboratively with Customer Service team to ensure the highest levels of customer satisfaction are maintained.

- Support Project Coordinators and Project Managers for order processing activities.

- Responsible for entering new orders, add orders, and warranty orders as required.

- Enter project cut lists as required.

- Create credit documents as required.

- Provide order entry review (peer-check) as required to support the team.

- Provide support to maintain all project information and documentation.

- Responsible for supporting the Project Managers and Project Coordinators during the project lifecycle.

- Learn customer excellence processes and tools and support customer requirements.

- Prepares documents including customized reports and correspondence.

- Updates various databases as required including Salesforce.

- Maintain schedules and others reports to track project deliverables, dates, and monitor deadlines.

- Respond to daily customer calls providing project updates and handling customer needs in a confident, professional manner.

- Maintain job order files, ensuring all pertinent paperwork is sent to and received from customers, following up as necessary.

- Formulate/maintain departmental Excel spreadsheets and reports.

- Create professional written correspondence to customers, both internal and external.

- Ensure all project close-out documents are sent to customers.

- Follow the Group Code of Conduct and Group Compliance.

- Follow Compliance requirements per “KNA-SOP-1705 Compliance Roles and Responsibilities.”

- Performs all other duties as assigned.

Education/Experience:

- Experience in a Production or Manufacturing Environment preferred.

- High School Diploma: College preferred.

- Ability to assist with multiple projects under tight deadlines while dealing with the stress of a fast-paced environment.

- Excellent time management, organizational and follow-up skills.

- High degree of accuracy and meticulousness about details.

- A proactive personality with high energy, self-motivation, and strong decision-making skills.

- Willing and able to work overtime as needed.

Computer Skills:

- Must be proficient in all Microsoft Office applications (Word, Excel, Power Point) and Outlook

- SAP or other equivalent ERP SAP experience a plus, but not a requirement.

- Salesforce experience a plus.

Other Skills and Requirements:

- Strong interpersonal skills with a positive work ethic.

- Good to excellent spelling, grammar, and written communication skills.

- Excellent telephone and oral communication skills.

Physical Demands:

The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities.

- Strength & Mobility: This position primarily involves seated work, with occasional standing or walking as needed. Must be able to exert up to 10 lbs. of force occasionally, up to 5 lbs. frequently, and a negligible amount constantly to lift, carry, push, or pull objects.

- Dexterity & Coordination: Frequent use of hands and fingers for typing, handling documents, operating office equipment, and interacting with digital tools.

- Visual & Auditory Requirements: Requires specific vision abilities, including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus for reading, computer work, and document review.

- Cognitive & Communication Demands: Requires sustained mental focus, problem-solving, and analytical skills. Effective verbal and written communication, including collaborating with others, phone calls, emails, and in-person discussions.

- Work Environment: Typical office setting with controlled lighting, temperature, and noise levels.

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program.

Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.