Personal Assistant

Job summary

Entity:

Production & Operations

Job Family Group:

Business Support Group

Job Description:

The Executive Assistant will provide comprehensive administrative support to the VP Refining and other Leadership Team members. Reporting directly to the VP, the EA provides executive support in a one-on-one working relationship. The role acts as a liaison to senior management teams, organizes and coordinates outreach and external relations efforts. The Executive Assistant is also responsible for providing leadership and mentoring to site administrative staff to enhance departmental efficiency while ensuring the safety and reliability of operations.

Key Accountabilities:

Key areas of Supervision:

Ensures day-to-day adherence to confidentiality, meticulous calendar management, proactive anticipation of compliant needs, prioritizing tasks and quality of work effectively for the administrative members of the Support Staff.

Responsible for leading and developing administrative members of the Support Staff.

Other Accountabilities:

Support the VP primarily and provide additional support to leadership team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

Maintain and refine internal processes that support leadership and/or executives and coordinate internal and external resources to expedite workflows.

Manage communication with employees by liaising with internal and external leadership and/or executives on various projects and tasks.

Plan and orchestrate work to ensure that VPs priorities are met, organizational goals are achieved, and best practices upheld.

Leadership:

Ensure a consistent understanding of long/short term operational and business goals while holding team members accountable to refinery and departmental policies and expectations.

Create a positive work environment and motivate team members through coaching, mentoring and by providing development opportunities. Responsible for training activities and materials, establishing clear performance and behavioral expectations, encouraging individuals to broaden their knowledge base by taking on extra tasks and/or participating in shadowing or short terms of references.

Identify process improvement opportunities through participation and discussion with support staff team.

Foster effective collaborations and relationships, encouraging open communication allowing space for value of team member’s knowledge and insight.

Organization:

Understands Cherry Point’s overall site organization and how to interact to perform work activities effectively.

Effectively transfers work-related knowledge to other team members.

Develops self and team capability through continual learning:

Coordinates and/or conducts training where appropriate.

Identifies, and provides development of personnel progression and competency.

Partners with team members to ensure adequate performance and competency, defines and achieves plans for team’s professional development, personnel training, goal setting, future work assignments (and succession planning), and tracking of accomplishments.

Identifies resources required to execute team goals and participates in personnel recruitment.

Risk:

Has personal knowledge and ensures team understanding and compliance of performing activities in a safe and compliant manner consistent with the site and corporate HSSE standards.

Assessing and managing risk and apply principles consistently. Finding opportunities to prevent, control, and mitigate risks.

Recognizes and acts to improve work situations that impact the health and safety of others.

Procedures:

Drives continuous improvement within refinery wide departments and refinery policies and procedures.

Incorporates learnings into support staff procedures or work processes, as appropriate.

Essential Education:

Bachelor's Degree.

Essential Experience and Job Requirements:

5+ years of related experience required in working in an executive assistant role supporting C-Level executives

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible team player, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees.

Desired Qualifications:

Self-driven

Systemic thinking

Constantly seeks opportunities to install sustainable processes

Has the capability of not only leading a team but can also generate continuous improvement products as well

Demonstrated proficiency in both oral and written communication.

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How much do we pay (Base)? $80,000 - $108,000 *Note that the pay range listed for this position is a genuinely expected and reasonable estimate of the range of possible base compensation at the time of posting.

This position offers paid vacation depending on your years of relevant industry experience and will range from 120 – 240 hours of vacation per year for full times employees (60 - 240 hours of vacation per year for part time employees). You will also be eligible for 9 paid holidays per year and 2 personal choice holidays. You may learn more about how we calculate paid vacation and view our generous vacation and holiday schedules at benefits@bp. Bp has a parental leave policy as well, which offers up to 8 weeks’ paid leave for the birth or adoption of a child. Learn more at benefits@bp.

We offer a reward package to enable your work to fit with your life. These offerings include a discretionary annual bonus program, long-term incentive program, and generous retirement benefits that include a 401k matching program. These benefits may include a pension for eligible employees. You may learn more about our generous benefits at benefits@bp.

As part of bp’s wellbeing package, bp offers access to health, vision, and dental insurance, as well as life and Short-Term Disability and Long-Term Disability. You may learn more about our generous benefits at benefits@bp.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is not available for remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.