Payroll Coordinator

V & S Galvanizing is a manufacturer of steel transmission and distribution structures for the electrical utility market since 1939. We also produce substation packages combining the steel requirements and the electrical components for our customers. V & S, Galvanizing is a member of Hill & Smith PLC based in Birmingham, England which is publicly traded on the London Stock Exchange.

Our Corporate Office currently has an opening for an outstanding individual in our HR / Payroll Department in Columbus, Ohio.

The Payroll Coordinator supports accurate, compliant, and timely processing of payroll across multiple states. This role partners closely with HR and Finance, ensures jurisdictional compliance, handles escalations and exceptions, and helps drive continuous process improvement.

Key Responsibilities

- Payroll Processing & Maintenance

- Process full payroll cycles (weekly and biweekly) for exempt, nonexempt, and union employees across multiple states.

- Handle off cycle, manual, bonus, and supplemental paycheck processing.

- Verify and review timekeeping, attendance, overtime, shift differentials, and leave adjustments.

- Manage garnishments, wage attachments, deductions, benefit contributions, and third party reimbursements.

- Ensure accurate tax withholding (federal, state, local) and proper filings.

- Reconcile payroll accounts and work with general ledgers to post payroll entries.

- Assist with accruals, vacation, sick pay, and reporting.

- HR / Onboarding / Offboarding Integration

- Partner with HR to coordinate new hires (including system setup, W 4, direct deposit, etc.), terminations, and salary changes.

- Ensure final pay, severance, and benefit transitions comply with relevant state regulations.

- Audit and maintain payroll records and documentation for audit readiness.

- Compliance & Reporting

- Stay up to date on wage & hour laws, state/local tax changes, unemployment insurance, and other regulatory requirements.

- Prepare and deliver reports and dashboards to Finance and senior leadership.

- Support year end processes (W 2s, 1099s, ACA reporting, tax reconciliations).

- Assist during internal or external audits and respond to tax authority inquiries.

- Process Improvement / Projects

- Identify bottlenecks or error risks and lead or assist in implementing improvements, automation, or system enhancements.

- Participate in system upgrades, integrations (HRIS, timekeeping, benefits), and testing.

- Prepare training or SOPs, cross train colleagues when needed.

Qualifications & Skills

- Required

- Bachelor’s degree (Accounting, Finance, Business, HR) preferred; Associate’s acceptable with significant experience.

- 3–5 years of payroll experience, ideally in a multi state or multi jurisdiction environment.

- Experience in manufacturing (e.g. shift premiums, piece rates, union payroll) strongly preferred.

- Proficiency with payroll systems/HRIS Dayforce.

- Strong Excel and data analysis skills.

- Exceptional attention to detail, organizational skills, and ability to meet deadlines.

- Excellent communication, problem solving, and customer service orientation.

Compensation:

A meaningful compensation package will be developed that includes:

- Competitive Pay.

- Paid Time Off.

- Paid Holidays.

- Premium benefit package; Medical, Dental, Vision, Life and Disability options for employees and family.

- 401k program with company match.