Senior Payroll Coordinator

Hazen and Sawyer is looking for Senior Payroll Coordinator with 7+ years’ experience to join our New York City office.

Why Hazen and Sawyer:

- Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."

- Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.

- We foster a work environment low on bureaucracy and high in creativity.

- We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.

- We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.

- A flexible hybrid work schedule supports today's busy professionals.

Job Description:

- Work with Payroll Manager to process 2,300 plus employee full payroll cycle, including processing of new hires and terminations

- Support employees in 70+ offices in United States, Latin America, Canada, and the UK.

- Able to work in fast-past Accounting environment

- Able to handle confidential and time-sensitive information

- Responsible for state tax registration for multiple states

- Position requires working closely with Human Resources department

- Coordinate and ensure employee data maintenance for personal status changes, relocation and other payroll adjustments

- Keep track of Monthly Timesheet submittals and Paid Time Off reporting

- Prepare quarter ending Employee Turnover and Recruitment Analysis for financial reporting package.

- Run ADP reports, and prepare various payroll cycle files for distributions

- Process payroll certifications for Clients as needed

- Payroll Processing during open enrollment as well as salary adjustments

- Monthly Benefit Invoice Maintenance

- Processing of pay for disability leaves

- Processing of Employee Garnishments and special withholdings

- Assist with annual Workers Compensation audit

- Assist with annual 401k Nondiscrimination Testing for purpose of 5500 Audit

- Assist with annual financial audit for payroll related records

- Assist with ad hoc projects as needed.

- Position is evolving, job description will expand as needed.

Requirements:

- Experience with ADP Workforce Now, Microsoft Office (Excel and Word) a must; Deltek Vision / VantagePoint a plus.

- 7+ year payroll/accounting experience in a medium – large consulting firm (engineering, legal) preferred.

- The ideal candidate is mature, professional, detailed oriented and possess excellent communication, organizational, and interpersonal skills, also must be able to multi-task and work in a fast-paced work environment. Must be also comfortable working independently, as well as corroborating with the team.

What We Offer:

- Comprehensive health benefits (medical, dental, vision, and prescription plans)

- Pre-tax flexible spending plans for medical, dependent care, and transportation

- Short and long-term disability, and employer paid life insurance

- Paid holidays, floating holidays, and paid time off (PTO)

- Employer-contributed 401(k) plan and additional financial planning support

- Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships

- Starting pay range for this position depends on skills, experience, education and geographical location