Payroll Specialist

About Us: At Vulcan Metals Corporation, we're not just making castings; we're shaping the future. As a leader in the production of complex engineered castings, we supply critical structural components for industries that demand excellence—Rail, Military, Heavy Equipment, Oil & Gas, Power Generation, and more. With over 100 years of innovation and expertise, we've built a reputation for precision and reliability. Our castings support some of the most demanding applications, and we take pride in the fact that our work makes a difference every day.

Join us at Vulcan Metals Corp. and be part of a legacy built on precision, dedication, and making a difference!

Position Overview: Vulcan Metals Corp is seeking a dynamic and experienced Payroll Specialist.

This role is responsible for processing payroll and related reporting for all U.S. locations. This role ensures that payroll operations are accurate, timely, and compliant with federal, state, and local regulations, as well as internal company policies. The role involves analyzing payroll processes and ensuring adherence to all applicable laws and standards. Additional responsibilities include supporting other functions within the Payroll/HR department as needed. This position can work out of Atchison, Kansas and/or Kansas City, Missouri.

Primary Responsibilities:

- Ensure accurate and timely processing of weekly, bi-weekly, and semi-monthly payrolls for all U.S. locations, including both hourly and salaried employees, and unionized sites where applicable.

- Administer timekeeping systems, collaborating with site supervisors and managers to ensure hours are accurately recorded and approved on time.

- Maintain and update the time and attendance system, including configuration for shift patterns, allowances, and onboarding/offboarding of employees.

- Partner with timekeeping and payroll providers to troubleshoot issues and ensure efficient payroll processing.

- Generate and distribute payroll reports each pay period, ensuring timely delivery of general ledger reports to finance teams.

- Prepare and submit required government and legislative documents, including wage garnishments, tax filings, and other compliance-related forms.

- Administer and process terminations, layoffs, and employment verifications in accordance with U.S. employment laws.

- Conduct audits of payroll and benefits systems to ensure accuracy and compliance.

- Resolve payroll-related inquiries from employees and supervisors in a timely and professional manner.

- Maintain accurate employee records, including benefits, deductions, and adjustments based on employee requests or government mandates.

- Track and manage vacation accruals and balances in accordance with company policy.

- Ensure timely processing of legally mandated deductions such as child support and wage garnishments.

- Complete year-end processes including W-2 preparation and distribution.

- Draft and issue employment verification letters and other payroll-related correspondence.

- Support special projects and continuous improvement initiatives as needed.

- Maintain strict confidentiality of employee and company information in accordance with privacy regulations and company policy.

- Stay current with U.S. payroll legislation and best practices across all states where the company operates.

- Collaborate with the Corporate Payroll Manager on system improvements and process enhancements in timekeeping and payroll systems or other platforms.

- Provide regular updates to the Corporate Payroll Manager on daily activities, issues, and process improvements.

- Liaise with management, supervisors, production employees, respond and act on requests or questions.

- Work closely with Payroll Assistant, provide back up as required.

- All other duties as requested.

Experience:

- Minimum of 5 years of payroll experience in a U.S. multi-state environment.

- Dayforce/Ceridian or other payroll/timekeeping system knowledge is preferred.

- Experience and ease with Microsoft products (Excel & Word).

Qualifications:

- Post-secondary education in payroll, accounting, or a related field preferred.

- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.

Physical Requirements:

- Ability to sit or stand for extended periods while working at a computer or attending meetings.

- Occasional walking through manufacturing or operational areas, which may involve exposure to industrial environments (e.g., noise, dust, machinery).

- Ability to lift up to 20 pounds occasionally (e.g., moving files, office supplies, or training materials).

- Manual dexterity sufficient to operate standard office equipment such as computers, phones, printers, and copiers.

Why join our team at Vulcan Metals Corp?

We believe our people are our greatest asset. Keeping our team safe and healthy; physically and mentally has always been our top priority. We encourage and support dynamic and flexible work options to promote a healthy balance and let you get the most out of your time.

Benefits:

- Successful applicants will be eligible for a sign-on bonus of up to $1,000 once you commence work with us*.

- Health, Dental, and Vision insurance options

- Life and AD&D coverage provided by Vulcan Metals Corp.

- Short-Term and Long-Term Disability coverage provided by Vulcan Metals Corp.

- Paid Holidays, PTO, and Vacation

- 401(k) with a company match

- Employee Training and Education Reimbursement opportunities

- We also recognize and reward our employees for the great outcomes they produce and for living Our Values with local and global programs.

Prior to commencing employment, you will be required to complete a pre-employment medical including drug and alcohol testing.

Vulcan Metals Corp. is an Equal Opportunity Employer and we are committed to providing a diverse, inclusive, engaging and flexible environment for our people because great things happen when individuals are given the opportunity to bring themselves into their work. All employment will be based on merit, competence, performance and business needs.

https://www.eeoc.gov/employers/eeo-law-poster

WE RESPECTFULLY REQUEST NO RECRUITMENT AGENCY APPROACHES