Office Manager

OVERVIEW:

TAI Engineers is currently searching for an experienced Office Manager/HR Coordinator for our office in New Orleans, LA. The ideal person independently performs wide range of administrative and people-focused functions. We offer a competitive compensation package, excellent benefits and hybrid work schedules. If you are looking for an exciting opportunity in the New Orleans area, we invite you to apply and contribute to our continued success.

ABOUT TAI ENGINEERS, LLC

TAI is a total marine solutions company that provides engineering and production support services to a wide variety of customers in the US and abroad. TAI is a wholly owned subsidiary of S&B. TAI’s mission to deliver ‘Solutions that Enhance Value’ is the primary focus of any project that TAI undertakes. Since TAI’s founding in 1993, it has brought many vessels to fruition and has more than 5,000 designs in its library. TAI is ISO 9001-2015 Certified for Design, Engineering, Integrated Logistics and Program Management Services. TAI is GSA listed to provide engineering services and vessels to the US Government and we are a prime contractor on NAVSEA's SeaPort NxG program.

RESPONSIBILITIES:

SUPERVISORY RESPONSIBILITIES:

None.

EDUCATION:

Bachelor's degree in Human Resources, Business Administration, Communications, or other related fields

QUALIFICATIONS AND EXPERIENCE:

- Knowledge of HR principles and best practices, including onboarding, performance management, and compliance requirements.

- 1-3 years of experience in human resources, office management, or a related administrative role.

- Previous hands-on experience with new hire onboarding, employee engagement, training coordination, or similar.

- Proven ability to manage vendor and contractor relationships and coordinating office operations, events, and calendars.

- Experience supporting cross-functional teams and serving as liaison between departments such as IT, Communications, and HR.

- Strong understanding of office management, facilities coordination, and vendor relations.

- Excellent verbal and written communication skills, with high attention to detail and proofreading accuracy.

- Ability to manage confidential information with discretion and work collaboratively under tight deadlines.

- Strong organizational and multitasking skills, with the ability to prioritize competing responsibilities.

- Proficiency in Microsoft 365, Visio, and Adobe Acrobat; experience with XML Editors, SharePoint a plus

- Ability to work collaboratively with engineers, SMEs, and proposal staff under tight deadlines.

- Exposure to ISO documentation or auditing processes a plus.

- Familiarity with immigration and visa processes is a plus but not required.

TYPICAL DUTIES AND RESPONSIBILITIES:

- Facilitate new employee setup, onboarding, and completion of documentation requirements in partnership with the S&B HR team.

- Coordinate new hire orientation, training schedules, and preparation of new hire packages.

- Schedule and track recruiting activities, candidate interviews, and talent pipelines.

- Manage performance evaluations and monitor mandatory learning management system trainings.

- Provide immigration support including visa coordination and documentation.

- Act as a liaison between employees and various departments (HR, IT, communications, etc.) to resolve issues.

- Oversee vendor and service provider relationships, including cleaning, maintenance, and subcontractors.

- Ensure smooth daily operation of office facilities and equipment.

- Supervise and coordinate overall administrative activities across the office, including scheduling meetings and managing calendars.

- Draft and proofread correspondence, reports, and memos with attention to detail and professionalism.

- Coordinate staff and client appointments, meetings, and schedules.

- Plan and coordinate internal events such as client meetings, lunch and learns, office meetings and staff celebrations.

- Plan, coordinate and make travel arrangements for employees and visitors.

- Organize logistics for tradeshows, career fairs, and related travel and promotional materials.

- Maintain and manager PTO calendars, administrative schedules, and office wide communications.

- Plan and execute staff events including team-building activities, holiday parties, and celebrations.

- Support ISO compliance efforts through document management and audit preparation.

- Serve as a liaison between employees and departments such as HR, IT, and Communications to streamline issue resolution and internal communications.

- Partner with the HR team to support new hire onboarding, orientation, documentation, performance evaluation tracking, compliance, training programs, and immigration-related coordination.

LANGUAGE SKILLS:

Strong English language skills are required, including excellent verbal and written communication with an emphasis on clarity, professionalism, and attention to detail. The role demands the ability to draft, proofread, and edit documents with grammatical precision, as well as effectively communicate with employees, vendors, and clients across departments. Additional language proficiency, particularly in languages relevant to visa or immigration support, may be considered an asset.

MATHEMATICAL SKILLS:

Basic math skills are required for this role, including the ability to perform computations related to scheduling, vendor invoicing, expense tracking, event budgeting, and handling payroll or PTO calculations. Accuracy in arithmetic operations and comfort working with spreadsheets or budgeting tools are important for effective office management and HR administration.

PHYSICAL DEMANDS:

The physical demands of this role generally involve working primarily in an office environment with occasional walking short distances, bending, stooping, twisting, and reaching above or below shoulder level. The position requires sitting or standing for extended periods, handling and grasping office equipment, documents, and supplies, and occasionally lifting or carrying items weighing up to 25 pounds. Clear speaking, adequate hearing, and good vision are necessary for effective communication and reading computer screens or documents. The work is mostly sedentary but involves repetitive motions related to computer use and office tasks.

WORK ENVIRONMENT:

Normal work environment will be a business office with moderate noise.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

“EEO is the Law” Poster

https://bit.ly/3B0hGnM

“EEO is the Law” Supplement

https://bit.ly/3ef7j6Y

Pay Transparency Nondiscrimination Provision

https://bit.ly/3CK6D3q

#LI-Hybrid