Office Manager / Bookkeeper

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and have a solid background in office management, ensuring that all administrative functions run smoothly. This role requires excellent communication and organizational abilities.

Accounts Receivables

- Enter Customer orders

- Invoice delivered orders. Mail or email customer invoices

- Apply customer payments

- Make deposits

- Contact customers who have past due balances

- Help customers with questions on invoices

- Verify incoming/outgoing ACH/EFT transactions on bank website.

Accounts Payable/Inventory

- Create Purchase orders

- Contact vendors to place purchase orders

- Receive product packing slips

- Enter invoices into Payables

- Pay bills

- Call vendors with discrepancies on invoices.

- Record repackaging done in warehouse. Print labels when needed

Customer Service

- Answer phones/emails

- Help Sales with customer and inventory questions

- Greet walk-in customers, place order or deliver products, take payments

- Schedule deliveries. Work with warehouse for daily deliveries.

- Maintain Google Calendar and warehouse white board

Other

- Prepare Time Sheets for Payroll Manager

- Preparing Month-End for Accountant

- Collaborate with other Sales and Operations to ensure seamless communication and operational alignment.

Requirements

- Proven experience in office management.

- Proficiency in bookkeeping software for financial management tasks is preferred.

- Excellent organizational skills with a keen attention to detail in scheduling and task management.

- Ability to manage multiple tasks simultaneously while maintaining high standards of quality in work output. We invite qualified candidates who are eager to contribute positively to our team environment while enhancing their professional skills in an engaging workplace setting to apply for this dynamic opportunity as an Office Manager.

Job Type: Full-time

Pay: $23.06 - $27.78 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Health insurance

- Paid time off

Work Location: In person