Office Administrator Houston

What You Will Do

The office administrator supports the Lead Office Administrator and provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace.

What You Will Earn

Pays $22 to $24 depending on experience

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties, responsibilities, and activities may change at any time with or without notice.

- Entering data and updating reports : Includes but not limited to creating, editing, and formatting documents such as Excel spreadsheets, reports, and presentations. (Must be proficient in Excel, Word, and PowerPoint)

- Communicating with Talent Acquisition for staffing needs

- Tracking expense report and submitting purchased ordered as needed

- Submitting JIRA tickets for certain tasks needed: Such as ordering gas cards, submitting termination paperwork, submitting written warnings, assigning correct coaching’s in each zone, reimbursements, vehicle accident reports, etc.

- Assisting with time keeping and timecard audits

- Ordering office supplies when needed

- Providing support to Claims Department when there is a customer complaint

- Being a supportive role for Office Administrator when needed

- Provide positive feedback and encouragement to other admins maintaining a supportive, positive work environment where we feel like a team. Express regular appreciation for one another.

- Support management team, provide feedback when given the opportunity (positive/negative) and communicate concerns in a professional manner

- Support supervisors and maintain a spirit of cooperation and teamwork.

- Maintain a safe, professional work environment. Take short breaks to regulate nervous system and maintain a calm atmosphere in the office.

- Look for ways to improve interpersonal work relationships and communicate those to manager

- Scan and send supervisors’ documents to HR (Safety meetings, separation forms, written warnings etc.)

- Travel to tax office to renew vehicle registrations

- Attend property tax meeting as necessary with City of Houston as ULS representative to address city errors in ULS assets.

Qualifications

- Professionalism

- Strong communication skills

- Efficient in Time management

- Must have a valid driver's license.

- Windows-based general computer skills as well as experience with Microsoft Office & Excel are required.

Position Type/Expected Hours of Work

This is a full-time position. Monday through Friday. Hours will vary based on client expectations and work availability. Occasional evening and weekend work may be required as job duties demand.

Benefits Included: Paid Training, Medical/Vision/Dental Plans, Life Insurance, Paid Vacation, Paid Holidays, and many other benefits.

EEO Statement

Sparus Utility Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.