NuScale Power

Office Administrator - Houston

Houston, TX

Full-time

About This Job

POSITION SUMMARY: This position provides high-level administrative and facilities services to the Houston office. Responsibilities include planning and scheduling meetings and teleconferences, coordinating travel logistics for Senior Leadership, overseeing day-to-day office operations, managing office supplies and vendor relationships, reviewing and routing correspondence, conducting research, and drafting confidential communications and documents. This position will also be the main point of contact with the company’s current leasing facility (WeWorks), and will play a key role in the transition of the company’s offices from the current temporary location to its future permanent location.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

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Screen incoming phone calls

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Manage Outlook email, contacts, and calendars

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Perform complex and sensitive administrative duties, including preparing confidential correspondence, memos, forms and documents.

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Arrange travel, obtain visas and passports as needed for Senior Leadership; manage expense reimbursements.

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Oversee daily Houston office operations, including visitor log(s), ensuring all receive appropriate export clearance.

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Support workspace planning, equipment coordination, and seating arrangements in collaboration with HR, IT, and hiring managers.

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Maintain office supplies inventory.

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Support employees with any parking issues or concerns.

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Maintain various databases and spreadsheet files as needed or requested by the Houston team.

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Event and meeting management; Reserve conference rooms, prepare PowerPoint presentations, arrange catering if necessary, and coordinate distribution of presentations and materials.

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Provide general administrative support as necessary.

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Responsible for badging and office access.

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Conduct office tours, and assist with new hire onboarding (in collaboration with HR)

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Provide feedback on space planning projections.

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Collaborate with and support the NuScale Power Safety Committee to assure all facility-related safety issues are resolved effectively and in a timely manner.

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Perform other duties as assigned

CORE COMPETENCIES: To perform the job successfully, the individual should demonstrate competencies in performing the essential functions of this position by performing satisfactorily in each of these competencies.

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Problem solving: Identifies and resolves problems in a timely manner, gathers and reviews information appropriately. Uses own judgment and acts independently; seeks input from other team members as appropriate for complex or sensitive situations.

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Oral/written communication: Listens carefully and speaks clearly and professionally in all situations. Edits work for accuracy and clarity, is able to create, read and interpret complex written information. Ability to develop strong interpersonal networks within the organization.

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Planning/organizing: Prioritizes and plans work activities, organizes personal and project timelines and deadlines, tracks project timelines and deadlines, and uses time efficiently.

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Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent interruptions, changes, delays, or unexpected events.

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Dependability: Consistently on time and at work, responds to management expectations and solicits feedback to improve performance.

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Safety and security: Observes safety and security procedures and uses equipment and materials properly.

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Quality Assurance: Commits to the understanding and implementation of quality assurance regulations, standards and guidelines of 10 CFR 50 Appendix B, 10 CFR 21, and ASME NQA-1.

MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES:

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Education: A minimum of an Associate’s degree. Bachelor’s degree preferred. Alternatively, an additional 2 years of full-time applicable experience (7 years total) may be considered in lieu of a degree.

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Experience: A minimum of 5 years of full-time administrative experience supporting higher level management is required. Working for a professional services organization or energy industry experience is required. Must be an expert user with MS office suite programs (Word, Excel, PowerPoint, Outlook, etc). Must have exceptional organizational and multi-tasking skills, with an emphasis on coordinating conflicting demands and priorities. Experience with international travel is strongly preferred.

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Industry Requirements: Eligible to work under Department of Energy 10 CFR Part 810.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Ability to understand and communicate clearly using a phone, personal interaction, and computers.

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Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.

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The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms.

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Ability to travel locally using common forms of transportation.

Disclaimer: Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees in this classification.

Office Administrator - Houston

About This Job

ESSENTIAL DUTIES AND RESPONSIBILITIES:

MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES:

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