Office Administrator

Job Details

- Apply time management skills and prioritize material accurately and in a timely manner into the ERP system.

- Record shipment data as required and defined in work instructions.

- Receiving material into the ERP system.

- Certification Management- Upload, filing, recertification, etc.

- Generate bar code labels for inventory.

- Make appointments with carriers for incoming material.

- Answer questions from all team members related to receiving material, appointments, etc.

- Sorting and distributing mail.

- Provide support to the invoicing team as needed.

- General clerical needs in the office

- Work with the Inventory Manger, GM and shop to ensure process is consistent and we are keeping to date on material being received in.

- Work with the Inventory Manger and shop team on physical inventory and stock adjustments.

- Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.

- Follow safety procedures and company policies in the office and shop.

- Recommend process improvements to enhance operational efficiency and safety.

Required Education And Experience

- High School Diploma required

Knowledge, Skills, And Abilities

- Detail oriented, professional attitude and reliable, maintaining a good attendance record.

- Ability to meet deadlines. Work from written specifications and verbal instructions.

- Excellent oral and written communication skills.

- Excellent organizational and analytical skills with basic math skills.

- Ability to interact with vendors and teammates in a professional manner.

- Proficient with MS Word and Excel.

Working Conditions (Including Physical And Mental Demands)

- Manual dexterity for use of computer, telephone and other office equipment as needed

- Ability to speak, hear and interpret sounds and speech

- Must be able to sit, stand and/or walk for up to 8 hours per day,

- Work environment is consistent with an office setting

- Occasional exposure to loud noises