Office Administrator

Flexibility Option:

Job Req Id: 30869

Description:

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work.

This position will be located in: Albertville, MN

Application Deadline: October 9, 2025 or Posted Until Filled

Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.

Job Summary

Responsible for various office support responsibilities and projects including data entry projects using SAP and Microsoft Office software.

Responsibilities

Essential Functions

- Responsible for various office support responsibilities which may include purchasing and/or ordering office equipment and software support and projects including data entry projects using SAP and Microsoft Office software.

- Acts as local contact and help desk for IT, HR, Power of Wellness (POW), cleaning service, and other general issues.

- Completes order entry for sales samples and promotional accounts.

- Coordinates security badges, security for doors and completing usage reports.

- May act as the quality coordinator for the location including; managing issues and documentation, arranging internal audits, updating processes, manuals, and flow charts, logging changes and facilitating the annual audit

- Maintains office equipment.

Non-essential Functions

- Attends training programs as required.

- Assists with branch meetings when needed.

- Ensures counter day food is ordered, setup and cleaned at end of day.

- Performs the duties of the Office Associate/Receptionist, as needed.

- May provide new employee orientation and on-boarding as needed.

- Acts as the back-up for Supply Trax label printing.

Qualifications

- Two-year business, accounting or office degree or the equivalent in work experience.

- Minimum of two years of prior knowledge of office procedures, office equipment operation, data entry, and operating a switchboard preferred.

- Ability to read, write and speak in English preferred.

- Prefer strong working knowledge of PC for Windows, Microsoft Office (Excel and Word), Internet, Email and SAP software.

Skills and Abilities

- Excellent interpersonal, written and verbal communication and reading skills.

- Ability to effectively plan and organize.

- Ability to successfully manage multiple demands.

- Ability to be flexible and manage changing priorities.

- Excellent customer service skills include being competent, accurate, responsive and engaged.

Physical Requirements

Frequency at which you would carry/lift in a typical day:

Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%

- Lift from Waist:

- < than 10 lbs. - Not at all

- 10 to 25 lbs. - Not at all

- 26 to 50 lbs. - Not at all

- 51 to 75 lbs. - Not at all

- 75 to 100 lbs. - Not at all

- 100+ lbs. - Not at all

- Lift from Floor:

- < than 10 lbs. - Frequently

- 10 to 25 lbs. - Frequently

- 26 to 50 lbs. - Occasionally

- 51 to 75 lbs. - Not at all

- 75 to 100 lbs. - Not at all

- 100+ lbs. - Not at all

- Carried for Distance:

- < than 10 lbs. - Not at all

- 10 to 25 lbs. - Not at all

- 26 to 50 lbs. - Not at all

- 51 to 75 lbs. - Not at all

- 75 to 100 lbs. - Not at all

- 100+ lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

- Sitting (a continuous period of being seated) - Continuously

- Standing (for sustained periods of time) - Frequently

- Walking (moving about on foot to accomplish tasks) - Frequently

- Bending/stooping (downward and forward) - Occasionally

- Crawling (moving about on hands and knees or hands and feet) - Not at all

- Climbing/Walking Stairs (ascending or descending) - Frequently

- Reaching (extending arms in any direction) - Frequently

- Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally

- Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally

- Balancing (maintaining body equilibrium to prevent falling) - Occasionally

- Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously

- Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally

- Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally

- Grasping (Applying pressure to an object with the fingers and palm) - Continuously

- Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously

- Talking (expressing or exchanging ideas by means of the spoken word) - Frequently

- Driving (the control and operation of a motor vehicle) - Occasionally

- Desk work (work usually performed at a desk) - Continuously

- Use of a computer - Continuously

- Use of a telephone - Frequently

- Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously

- Exposure (to adverse weather & temperature conditions) - Not at all

- Travel (travel needed to perform job duties) - Occasionally

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation. The pay range for this position is $50,466 to $70,000, depending on experience.