FHG, Inc.

Materials Manager

La Porte, IN

Full-time

About This Job

Visit https://www.fhg-inc.com/careers/ to apply directly.

Overview

Full Time. 100% Travel.

On larger facilities (plant) jobs, there is usually a designated “receiving area”, and Designated materials person/s. All receiving is done at this location, no matter who it is for. The material is documented and then distributed as necessary. The MM is the focal point of this process and is expected to manage the materials on the site in accordance with the accountabilities described below. Documentation is a critical function of this role, and the role is expected to be 50% in the field managing materials and 50% in the jobsite office managing documentation processes. If the materials are on site, the MM will need to know where it is, when it arrived, what is coming and when it will be delivered. The MM has a close peer-level working relationship with QA/QC Lead, Coordinator, Construction Manager.

The following description has been designed to indicate the general nature and essential responsibilities of work performed in this position. It is not a comprehensive inventory of all duties, responsibilities, and qualifications.

Essential Responsibilities

MM will be responsible and accountable for every item delivered to the facility. MM will be mobilized prior to any customer supplied equipment arriving onsite and prior to any major FHG procurement deliveries.

This accountability includes:

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Working with Project Staff upon arrival to establish a site plan as pertains to storage, acquiring dry storage, delineating areas for bulk storage of larger materials etc.2.

Establishing a “receiving area” by signage and by communicating to all delivery drivers where they are supposed to check in to make deliveries. This goes for ALL site deliveries, subs, client, client’s vendors etc. NOTE *- this is ALL project receiving to include subcontractor material.

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After receiving subcontractor materials and documenting receipt into the Project Materials Log (PML), distribute to subcontractors. Maintain “Chain Of Custody”, documentation… once it was received, who it was handed off to, when.

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Establish dry storage (connex, and eventually inside project buildings) for all weather sensitive materials (everything but pipe), with shelving, and labeling such that any items location can easily be determined by referencing back to the Project Materials Log (PML). Operations Manager (OM) and Project Manager (PM) will spot check audit by identifying a piece of material on the PML and having the MM take them to it.

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Acting as the Point of Contact (POC) for all deliveries to the site. The project staff will provide the MM’s contact info to the client and the MM will manage all deliveries from the start until completion.

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The MM will work with the Construction Manager and Site Safety Manager to establish what documentation will be required, and then acquire that documentation (lifting plans, General Arrangements, etc) enough prior to the delivery for planning purposes.

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The CM will schedule crane services. The MM will maintain documentation of the arrival of cranes, what times loads arrive, when crane picks happen, and when the crane demobilizes from the jobsite. This documentation will be uploaded for reconciliation during invoicing.

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Document the receipt of all project materials in the “Project Materials Log”. Fill out all fields on the log, this is a document that will be critical to the project as to what was delivered when and if it was in good condition.

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Immediately upon receipt, and for all materials, break down all packaging and reconcile with the packing list for FHG ordered materials and/ or reconciliation against global lists (POs, Customer Equipment Lists, GAs for customer provided items). No later than the day after delivery, the PML should be updated and documentation uploaded to Sharepoint.

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Scan all packing lists and material shipment documentation for project records. Save to project folder on Sharepoint.

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Photo document all customer supplied equipment upon delivery and then again when placed in storage location. Maintain a folder structure in Sharepoint that is useable by the Project staff to locate photos of equipment.

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As much as possible, identify equipment or packaging damage while it is still on the truck before offloading. Get photos and document details and communicate to project and client staff. If accepted, unpackage and photo document and further any damage discovered. Communicate damages to project staff and client and keep records on Sharepoint and in the PML.

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Pipe Valves and Fittings materials (PVF’s): Inventory, verify material grade and make sure that they meet project requirements and that the correct materials and quantities were shipped. Follow up with Purchaser/ take possession of printed MTR’s and CoC documentation to make sure that it meets project specification. These are typically provided in electronic format, collect these and store them on Sharepoint for project staff access. Store these materials so they are protected from weather, indoors is always preferable. If it must be stored outside, make sure that it elevated from the ground and has sensitive parts (actuators, electronics) covered with shrink wrap.

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Maintain weather protection on any externally stored materials.

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Make sure the pipe materials ends are covered (or cover them) to protect from foreign object/ debris entry.

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Obtain and be aware of client provided equipment storage and maintenance requirements and coordinate with CM to make sure that we are performing the required maintenance/ storing the equipment IAW with manufacturer instructions.

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If customer supplied equipment is absent from P&ID tagging, establish if it has a tag associated with the P&ID and label it accordingly. Most every non piping component has a P&ID tag.

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Identify (in drawings/ physical) final location of received materials. Assist CM/ project staff with ensuring materials make it to the correct location in the facility.

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Identify any material deficiencies, i.e. a transmitter was provided, but it doesn’t have the correct flange type to attach to the designated drawing location. Enter RFI’s (per project processes) related to incorrect/ deficient material soon after receipt.

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Other duties as assigned.

FHG Values and Leadership

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Champion the Code of Ethics. Lead by example and hold subcontractors accountable.

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Help FHG stand out from the rest of the industry for the way we serve our customers and deliver an excellent product.

Required Education:

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High School Diploma or GED.

Required Experience:

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Minimum ten (10) years of experience working in a construction related field.

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Demonstrated Materials Management experience and proficiency.

Required Skills:

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Proficient in reading the following drawings:

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Plan view

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Isometric view

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P&ID

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PFD

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Ability to use MS Office Word and Excel.

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Strong attention to detail.

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Strong organizational and time management skills.

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Ability to prioritize multiple competing tasks.

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Excellent communication and interpersonal skills.

Preferred Skills:

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Proficiency with Revu Software (Bluebeam).

EEO Statement

FHG, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Type: Full-time

Benefits:

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401(k) matching

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AD&D insurance

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Dental insurance

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Employee assistance program

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Flexible spending account

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Health insurance

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Health savings account

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Life insurance

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Parental leave

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Vision insurance

Schedule:

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10 hour shift

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Overtime

Application Question(s):

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Do you have a valid driver's license and reliable transportation?

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Describe how you have performed as a Materials Manager in the past.

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What is your desired level of pay?