Charleston Water System

Human Resources Coordinator 25-057 (repost 25-017)

Charleston, SC

part_time

About This Job

Job Description Human Resources Coordinator Job Announcement No:

25-057 (repost 25-017)

Vacant Position(s):

Department:

Human Resources

NOTE: IF YOU PREVIOUSLY APPLIED FOR THE HR COORDINATOR (25-017) JOB ANNOUNCEMENT, YOU DO NOT NEED TO REAPPLY FOR THIS POSITION. Applications Accepted: UNTIL POSITION IS FILLED Salary Range: $48,110.40 ($23.13/hr.) – $72,155.20 ($34.69/hr.) Grade:

107

Hours: 8:00am – 5:00pm

Position Summary

Works closely with the HR Leadership to assist in the day-to-day administration of HR job functions to include benefits administration, recruitment, training and development, and legal compliance.

Essential Functions Administrative / Recruitment / Regulatory Compliance

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Performs detailed administrative responsibilities for Human Resources that are confidential in nature to include but not limited to budgeting, payroll, accounts payable, records management, purchase orders, travel arrangements and provides general support.

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Serves as department EMS Document Control Representative to maintain compliance with the EMS records management and document control requirements.

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Serves as the primary caretaker of electronic personnel files, including keeping filing up to date, ensuring files are always secure and confidential, controlling access to the files, and purging files according to CWS records retention policies.

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Monitors department budget and accounting details utilizing the corporate financial management system.

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Assist in the preparation of annual budgets.

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Maintains departmental training and HR-sponsored training records in the Training Management System database; creates and runs reports as necessary.

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Processes paperwork pertaining to a variety of associate transactions including entering data into HR Information System and placing documents in personnel files.

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Assists the HR Recruiter with recruitment duties including but not limited to: posting vacant positions, contacting candidates, coordinating interviews, conducting various background checks, etc.

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Assists with the coordination and maintenance of the apprenticeship program to ensure compliance with the DOL.

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Assists with the coordination and maintenance of the DOT/CDL Management Programs to ensure compliance for commercial drivers in the FMCSA Entry-Level Driver’s Training requirements, DOT CDL Clearinghouse regulations, DOT Physicals and medical re-certification.

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Assists with the coordination of human resources related training programs and skills based training.

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Maintains and updates policies, manuals and bulletin boards to ensure accuracy of information.

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Assists with the coordination of the performance appraisal process by ensuring that appraisals are processed in a timely manner.

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Prepares monthly operating report.

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Prepare business travel plans for staff.

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Maintains department’s office supplies, including ordering, organizing, and taking inventory.

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Supports and assists in daily administrative duties.

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Composes and/or types correspondence, administration reports and forms.

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May be required to work during emergency conditions.

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Regular attendance is required.

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Job performance must conform to all CWS policies and procedures.

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Specific knowledge of CWS Environmental Management System Policy and Procedures.

Additional Duties

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As necessary assist each other in their respective HR functions, i.e. benefits, recruitment, training, associate relations, personnel records, workers’ compensation, safety, etc.

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Serves as each other’s back-up during periods of absences or otherwise necessary.

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Actively participates in the planning, coordination and execution of special projects and events led by the HR Department including wellness fairs, open enrollment, etc.

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May represent superior on committee and in-house meetings.

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May be required to participate in Intra/Inter Departmental Cross Training.

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Performs other related duties as assigned.

Job Requirements Physical Requirements, Activities, and Working Conditions

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Ability to effectively communicate in writing and verbally to include comprehension of complex oral and written instruction.

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Frequent sedentary work with extended sitting required. Occasionally positions self to exert up to 20 lbs. of force to lift and transport objects. Objects greater than 50 lbs. require a two-person operation.

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Ability to visually observe and comprehend computer/terminal screens, reports and correspondence for data input and filing.

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Frequently operates a computer and other office productivity machinery such as but not limited to a telephone, calculator, fax, copier and calculator.

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Ability to understand and execute complex written and oral communications.

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Ability to identify, reach and handle documents as required to perform the essential job functions and to maintain an accurate record keeping system.

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Ability to operate and maintain motor vehicle.

Education And/or Experience

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Associate degree in Business Administration or related curriculum and three (3) years progressive administrative experience or a combination of education and experience in the administrative field to total six (6) years. Human Resource experience is preferred. High school diploma or GED preferred.

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Advanced PC skills to include proficient operation and manipulation of MS Office Software especially Word, Excel and PowerPoint required.

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Knowledge of the principles and practices of human resource administration.

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Ability to understand and execute complex written and oral instructions.

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Must have excellent interpersonal, organizational and communication skills.

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Good organization skills for multiple tasks purposes are necessary.

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Good oral and written communication skills.

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Prior work record indicating dependability and conscientiousness.

Licenses, Certifications, Registrations

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Valid South Carolina Driver’s License Required.

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Certification in the International Association of Administrative Professionals (IAAP) desirable.

Training Needs

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OSHA and Departmental safety training as required.

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Skills Based Training.

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Standard Operating Instruction (SOI) per department requirements.

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ISO 14001 standards for department and company.

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See Department Competency and Training Matrix for this position.

Potential Career Path ELIGIBILITY FOR PROMOTION TO VARIOUS POSITIONS THROUGHOUT THE COMMISSION DEPENDS UPON INDIVIDUAL QUALIFICATIONS, AND NOTED JOB PROGRESSIONS ARE NO GUARANTEE OF CAREER PATH TO THESE OR ANY OTHER JOB(S) AT THE COMMISSION.

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Career Administrator

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Benefits Administrator

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