HR Onboarding Specialist

LocationSacramento, CA
Job TypeFull-time
Salary$60,320-$66,560

About This Job


Join the VPI Team!

Are you looking to advance your career with a respected union contractor? VPI, a family-owned business based in Northern California, specializes in commercial and industrial painting, plastering, and specialty finishes. With offices in the Bay Area, San Francisco, Sacramento, and Los Angeles, we pride ourselves on delivering exceptional quality and service. We’re seeking motivated individuals to join our talented team!

At VPI, you’ll work on diverse projects, collaborate with skilled professionals, and develop your career in a supportive, inclusive environment. If you’re ready to make a difference and be part of a company that values its people, apply today and start your exciting journey with VPI!


Role Description

The HR Onboarding Specialist is responsible for managing the onboarding process for new union employees, ensuring a smooth transition into the organization. This role involves coordinating all aspects of the onboarding process, including documentation, orientation, benefits enrollment, and compliance with union agreements. The ideal candidate will have experience working with unionized workforces, a strong understanding of labor agreements, and excellent organizational and communication skills.

The right candidate will be highly organized, attention to detail, proactive, flexible, and able to represent our company in a professional and courteous manner. Critical thinking, written and verbal communication are an integral part of this position.


Duties

Coordinate and manage the onboarding process for new union employees, rehires, and transfers, ensuring all required documentation is completed accurately and on time.
Schedule and conduct orientation sessions to introduce new hires to company policies, procedures, and union agreements.
Schedule and ensure apprentice classes, tests, and additional requirements are in compliance with union/apprenticeship requirements
Serve as the primary point of contact for new union employees throughout the onboarding process, addressing any questions or concerns.
Prepare, review, and maintain employment documents, ensuring compliance with union agreements, labor laws, and company policies.
Collect and verify necessary forms, such as l-9s, W-4s, and union membership applications.
Liaise with union representatives to ensure that onboarding processes align with the terms of collective bargaining agreements.
Communicate and enforce union rules and regulations.
Stay informed about changes in union agreements and labor laws that may impact the onboarding process.
Develop and deliver onboarding orientation programs, including training on safety protocols, workplace conduct, and job-specific requirements.
Coordinate with other departments to ensure new hires receive the necessary training and resources for their roles.
Addressing any onboarding-related issues or grievances.
Generate reports on onboarding activities, including completion rates, compliance metrics, and employee feedback.
Maintain up-to-date records of union employee status, including seniority, probationary periods, and contract compliance.
Assist with compliance tasks as needed.
Assist and/or perform other related duties and/or tasks, as needed and required.


Experience

Proven experience in an HR role or a similar position involving union relations.
Familiarity with Spectrum accounting software is highly desirable.
2 to 4 years of experience in HR, employee onboarding, or labor relations, preferably in a unionized environment.
Direct experience working with unionized workforces.
Knowledge of collective bargaining agreements and procedures related to unions.
Excellent attention to detail and strong organizational skills.
Ability to work both independently and as part of a team in a fast-paced environment.

If you are passionate about finance and have the necessary skills to contribute effectively to our team, we would like to encourage you to apply for this exciting opportunity as an Accounts Payable Specialist.


Job Type: Full-time


Pay: $29.00 - $32.00 per hour


Expected hours: 40 per week


Schedule:

8 hour shift
Holidays
Monday to Friday


Supplemental Pay:

Bonus opportunities
Overtime pay


Education:


Bachelor's (Preferred)


Experience:

Accounts payable: 1 year (Required)


Ability to Commute:

Sacramento, CA 95817 (Required)
Work Location: In person


Job Type: Full-time


Pay: $29.00 - $32.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance


Schedule:

8 hour shift
Day shift
Holidays
Monday to Friday


Work Location: In person

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