Front Desk Administrator

Company Profile

Oceaneering Marine Services Division (MSD) has over 30 years of experience providing full-service submarine and surface ship repairs supporting maintenance and alterations aboard commercial and U.S. military vessels. We are SUBSAFE and DSS-SOC certified and perform high-consequence maintenance on assets that operate in demanding environments.

Oceaneering Aerospace and Defense Technologies (AdTech) delivers solutions that enable humans to work safely and effectively in harsh environments – from underwater to the outer reaches of space. Our innovative solutions support the development and application of practical, cost-effective systems that meet our customers’ challenges – from routine to extreme. Our experience and expertise across multiple industries uniquely positions us as a leader in the government, space, and maritime services markets. Our products and services meet the rigorous demands of the complex environments in which they operate, delivering results without compromising safety or reliability.

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

This position is assigned to the Front Desk and is responsible for performing receptionist, clerical, and administrative duties in an office setting. Provides support by sorting mail, answering phones, greeting clients, controlling building access, entering data & creating reports (including, but not limited to: expenses, time & labor, and safety).

Duties And Responsibilities

- Utilize proper telephone etiquette, forward calls to requested individuals, record and deliver incoming messages for personnel who are not available. Accord proper personal greetings and hospitality to visitors. Make building-wide announcements via the loudspeaker. Update company voicemail as needed (including, but not limited to: holiday and weather related closures). Answer inquiries about the company.

- Control access to the building by vetting visitors against access logs and issuing the proper badges/escorts. Update access logs as issued by Security. Inventory badges daily and advise Security immediately of any missing badges to ensure building security.

- Perform data entry. Create reports and presentations.

- Enter, submit, and track employee expense reports.

- Enter/update employee timesheets as needed.

- Enter monthly safety data and compile reports.

- Create PowerPoints for the employee information slideshows.

- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and postage machine. Troubleshoot malfunctioning office equipment.

- Sort and distribute incoming mail.

ADDITIONAL:

- Additional duties as assigned.

Qualifications

- High School diploma/GED or equivalent.

- Verbal Comprehension — the ability to listen to and understand information and ideas presented through spoken words and sentences.

- Verbal Expression- the ability to communication information and ideas in speaking so others will understand.

- Written Comprehension- the ability to read and understand information and ideas presented in writing.

- Speech Clarity- the ability to speak clearly so others can understand you.

- Written Expression- the ability to communicate information and ideas in writing so others will understand.

- Working knowledge of Microsoft Office (Word, Excel and PowerPoint).

Additional Information

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application.