Executive Assistant to the Chief Executive Officer, Chief Financial Officer and Group Vice President, B2B and Strategic Growth Initiatives

Role Overview

The primary objective of this role is to enable our most senior leaders to be more productive with their time by taking on administrative tasks on their behalf. Under minimal supervision, but in accordance with established policies and procedures, provides administrative support services for the Chief Executive Officer, Group Vice President, B2B and Strategic Growth Initiatives and Chief Financial Officer/Chief Information Officer. This position has access to, and regularly works with, information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Administrative Assistant regularly deals with diverse matters which require extensive knowledge of Oil-Dri’s business and leadership team.

Hybrid role based out of the Chicago office. Monday - Wednesday onsite required.

Key Responsibilities

- Manages Executives’ calendars to ensure the most efficient use of time, including prioritizing meetings and proactively resolving conflicts

- Coordinates executive travel arrangements and prepares, submits, and tracks expense reports to ensure timely reimbursement

- Organizes and maintains information storage and sharing for Executives

- Coordinates logistics for key business meetings and events, including Jamboree, Blue Chip, New Year’s Eve Celebration, Finance and IT Annual Strategy sessions, Town Halls, and other teammate engagement initiatives

- Processes purchase orders and contract requests, ensuring all required approvals are obtained

- Manages day‑to‑day relationships with vendors (e.g., local hotels) in coordination with the Sr. Director of Procurement

- Initiates, prepares, coordinates, and follows up on administrative responsibilities supporting Executives’ areas of responsibility

- Drafts, revises, and edits correspondence and communications to ensure accuracy, formatting, consistency, and appropriate level of detail

- Maintains executive calendars and the company‑wide corporate calendar, ensuring recurring activities and follow‑ups are tracked and completed

- Prepares agendas, presentations, reports, summaries, and responses to inquiries using information from multiple sources

- Handles confidential and sensitive information with discretion and professionalism

- Provides cross‑functional backup support to other Executive Assistants and Office Management and performs additional duties as assigned

Qualifications

Education & Experience:

- 4-year college degree preferred

- Minimum of 7 years’ experience providing administrative support to executives/ professionals

- Experience scheduling travel arrangements in a fast-paced and multi-time zone environment.

Skills & Abilities:

- Strong Microsoft Office skills (Word, PowerPoint, Excel and Outlook)

- Strong critical thinking and problem-solving skills with the ability to anticipate needs and respond proactively.

- Ability to work independently, make decisions and prioritize responsibilities.

- Strong verbal and written communication skills, including strong proofreading skills.

- Incumbent consistently demonstrates a high level of attention to detail.

- Ability to employ tact and diplomacy and maintain confidential information.

- Possess core values of Honesty and Integrity.

Compensation & Benefits

- Competitive pay

($92,000 - $120,000)

- 401(k) with 6% company match

- Paid parental leave, generous PTO, & paid holidays

- Work-life balance

- Career growth with exposure to senior leadership.

- Annual merit increase opportunity

- Fitness & Gym Reimbursement

- Employer Contribution - Health, Dental

About Us

Oil-Dri Corporation of America is a leading manufacturer and supplier of specialty sorbent products for consumer and business-to-business markets that has been voted as a Top 100 workplaces in the Chicago Tribune. Oil-Dri’s products are sold in the pet care, animal health, fluids purification, agricultural, sports field, industrial and automotive markets. Oil-Dri controls millions of tons of specialty mineral reserves, including calcium bentonite, attapulgite, and diatomaceous shale. The company’s mines and manufacturing facilities are located in Georgia, Mississippi, Illinois, and California. Oil-Dri is a family-controlled and operated organization that emphasizes honesty, integrity, and accountability. The company is dedicated to fulfilling its mission to Create Value From Sorbent Minerals.

Oil-Dri is committed to providing equal opportunity for all teammates and qualified candidates without regard to race, color, creed, religion, sex, age, sexual orientation, national origin, ancestry, citizenship, marital status, mental or physical disability, veteran status, or any other characteristic protected by federal, state, or local laws. Accordingly, all employment decisions and personnel actions or programs such as hiring, promotion, discipline, compensation, benefits, transfers, reductions in workforce, and training, etc. will be consistent with the principle of equal employment opportunity.