Executive Assistant, Finance

TITLE:Executive Assistant, Finance

LOCATION:Required on-site in Bellevue, WA, USA

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.

Executive Assistant, Finance

TerraPower is seeking a highly talented and motivated candidate for the position of Executive Assistant, Finance. This position will report to the Vice President of Finance. The position will provide direct administrative support by managing complex calendars, preparing agendas, working on materials for presentations, documents, spreadsheets, logs/databases, tracking action items, performing basic data entry tasks for finance, making travel arrangements, developing solutions to challenging tasks and providing recommendations to support the productivity of the team.

Responsibilities

- Provide administrative support for Finance, PMO and Senior Level leadership for meetings, conferences, teleconferences, prioritizing functions, and appointments - ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly, and following TerraPower Facility Access Procedures. Meetings in our office or laboratories will require extensive pre-planning to ensure compliance standards and facilities needs are met

- Assist with data entry and analysis, including accounts payable invoice processing for Finance and PMO.

- Prepare meeting agendas, record and track action items, take meeting minutes, and maintain organized filing and retrieval systems.

- Support Finance, PMO, and Senior Leadership in creating, editing, and proofreading presentations, reports, and documents (Word, PowerPoint, Excel) to ensure accuracy and professionalism.

- Serve as liaison between internal and external stakeholders, facilitating communication, event planning, information distribution, and meeting coordination.

- Provide daily administrative support to Senior Leadership, managing internal/external requests and interdepartmental communications. Enter purchase requisitions for Finance and PMO.

- Coordinate and book travel for Senior Leadership; prepare and process expense reports.

- Manage confidential communications and information with discretion.

- Provide administrative support for board meeting preparation as needed.

- Collaborate with the administrative team, offer backup support across departments, and ensure compliance with visitor access and security protocols.

- Build and maintain positive relationships with key stakeholders and vendors.

- Perform ad hoc tasks and projects as assigned by Senior Leadership.

Key Qualifications and Skills

- Minimum 3 years of commercial experience, experience supporting senior leadership is preferred.

- Bachelor’s Degree required for this role

- Must understand the sensitive nature of working with senior level leadership and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.

- Must be able to anticipate and fulfill the business needs of senior leadership.

- Must be adaptable and comfortable operating in a fast-paced environment.

- Must be flexible in the face of changing priorities.

- Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.

- Must project a positive, collaborative, professional demeanor always.

- Must have the ability to solve problems and meet deadlines with a great level of flexibility.

- Must be proficient with the full MS Office Suite.

- Exceptional organization and time management skills – able to work independently, to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.

- Must be comfortable with reporting and tracking deliverables to manager on a regular and consistent basis.

- Prior operations and project management experience preferred

- Proficient use of SharePoint, Jira and Confluence.

- Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.

- The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

Job Functions

Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

- Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)

- Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds

- Repetitive work: Prolonged

- Special Senses: Visual and audio focused work

- Work Conditions: Stairs, typing/keyboard, standard and/or sitting office working environment of >8 hrs./day

- Travel required: 0-5%

TerraPower’s technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower’s export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.

Job details:

Salary Range 8: $87,686 - $131,529

- We typically place offers in the lower to middle portion of the range to maintain internal equity and allow room for growth. Any salary offered within the posted salary band is based on market data and commensurate with the selected individual’s qualifications experience. This range is specific to Washington State.

Benefits:

- Competitive Compensation

- Salary, eligible to participate in discretionary short-term incentive payments

- Comprehensive Medical and Wellness Benefits for family or individual

o Vision

o Dental

o Life

o Life and Disability

o Gender Affirmation Benefits

o Parental Leave

- 401k Plan

- Generous Paid Time Off (PTO)

o 21 days of annually accrued PTO

- Generous Holiday Schedule

o 10 paid holidays

- Relocation Assistance

- Professional and Educational Support Opportunities

- Flexible Work Schedule

TerraPower Career and Benefits information: https://www.terrapower.com/contact-us/careers/