PURIS

Executive Assistant

The Woodlands, TX

About This Job

Executive Administrative Assistant

About PURIS:

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provide trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary Description:

Under the direction of the CEO and other executive team members, the Executive Administrative Assistant is responsible for all daily administrative support duties required to support executives. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also assist with training and supervising other clerical staff.

Essential Job Accountabilities:

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Prepares invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.

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Answers electronic communications and phone calls and directs calls to appropriate parties or takes messages.

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Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and boards of directors.

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Attends meetings to record minutes.

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Greets visitors and determines whether they should be given access to specific individuals.

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Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.

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Performs general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

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Files and retrieves corporate documents, records, and reports.

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Opens, sorts, and distributes incoming correspondence, including faxes and email.

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Makes travel arrangements for executives.

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Reviews a variety of materials, including reports, letters, and memos for content, and recommends changes.

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Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively with staff to provide quality service.

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Oversees the establishment and maintenance of office procedures and recordkeeping systems.

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Maintains confidentiality with unquestionable integrity.

Education:

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High school diploma (required)

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Four years of secretarial experience; or, a combination of training, education, and experience that provides the required knowledge and abilities.

Knowledge, skills, and abilities:

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Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction.

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Ability to coordinate multiple schedules and produce accurate work despite frequent interruptions.

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Knowledge of office procedures, clerical and recordkeeping operations, and the use of various office machines.

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Excellent knowledge of the rules of English grammar and composition.

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Ability to perform assigned duties with minimum supervision.

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Ability to identify problems and implement or recommend solutions; interpret and apply policies and procedures; deal diplomatically with the public; take responsibility; and use good judgment within scope of authority.

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Ability to key 50 words per minute, at minimum.

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Ability to learn and use new software programs as systems are upgraded.

Benefits:

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Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.

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Several 100% company-paid benefits including:

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Life Insurance

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Long-term disability

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Employee assistance program

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Bonus program

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401(k) savings plan with company match

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Generous PTO

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10 paid holidays

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Tuition reimbursement

Equal Opportunity Employer/Veterans/Disabled.

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