Executive Assistant
Sunrise, FL
Full-timeAbout This Job
The Executive Assistant to the CEO is a critical role that provides high-level administrative and strategic support to the Chief Executive Officer. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with professionalism.
RESPONSABILITIES
Executive Support & Calendar Management
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Manage and prioritize the CEO’s calendar, ensuring optimal scheduling and time management.
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Coordinate and facilitate high-level meetings, including agenda preparation and follow-ups.
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Serve as the primary point of contact between the CEO and internal/external stakeholders.
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Anticipate the CEO’s needs and provide proactive administrative support.
Communication & Correspondence
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Draft, review, and proofread emails, reports, and presentations on behalf of the CEO.
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Screen and manage phone calls, inquiries, and requests.
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Ensure smooth internal and external communication, maintaining professionalism and confidentiality.
Meeting & Event Coordination
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Plan and coordinate executive meetings, board meetings, and company-wide events.
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Take detailed meeting minutes and track action items to ensure completion.
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Arrange travel, accommodations, and itineraries for the CEO and key stakeholders.
Strategic & Project Management Support
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Conduct research, prepare reports, and provide data-driven insights to support decision-making.
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Assist in managing strategic initiatives and special projects as assigned by the CEO.
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Coordinate with senior leadership to streamline operations and improve efficiency.
Office & Financial Administration
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Manage and process CEO’s expenses and reimbursements.
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Handle confidential documents, contracts, and sensitive business information.
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Act as a liaison between the CEO and board members, investors, and executive team.
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