Executive Assistant

LocationLebanon, IN
Job TypeFull-time
Salary$56,160-$56,160

About This Job

AMECO is a full-service, global supplier of vehicles, construction equipment, tools, support services, and asset management solutions across multiple industries and government agencies. At AMECO, expertise is the commitment to provide the highest levels of knowledge and experience in all areas of the business, utilizing the company’s resources to provide the expertise Clients need.

We have a proven track record of delivering increased productivity, cost reduction, schedule certainty, and performance reliability on project sites and in operating facilities throughout North America. AMECO delivers expertise in managing significant work scopes related to construction indirect products and services for capital construction project owners, contractors, and government, as well as ongoing plant operation support with an emphasis on oil, gas, chemicals, mining, power, pharmaceutical/ biotech, general manufacturing, and infrastructure end markets.


Job Description Summary

This position assists and supports others in a department, subdivision, function, or project. The position relies primarily on established policies, procedures, and applicable work practices to make decisions as they apply to the job duties and responsibilities.


Scope

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.


Principal Job Duties & Responsibilities

Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
Perform general office duties to include mail distribution and creating and maintaining department files
Assist with planning functions to include socials, vendor lunches, and specialized training
Prepare reconciliations on monthly budget reports and purchasing cards
Perform research on internet for business purposes
Network with other administrative assistants to strengthen relationships and ensure coverage during absences
Maintain compliance with all applicable policies, procedures, and global standards
Plan, organize, and carry out assignments as directed
Adhere to and support AMECO’s Health, Safety & Environmental and Sustainability Policies
Effectively develop and apply the Core Skills to the job
Meet expectations on attendance and punctuality
Other duties as assigned

Typical Minimum Qualifications - Related Education, Experience & Skills

A combination of education and directly related experience equal to seven (7) years; some locations may have additional or different qualifications to comply with local requirements

Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to attend to detail and work in a time-conscious and time-effective manner
These are the typical* years of experience required for this job. Current AMECO employees may be considered for this position either sooner or later, depending on individual performance, potential, and job availability. This applies to all jobs across all functions.


Working Conditions

Generally favorable indoor office workspace, and/or;
Various levels of environmental conditions including but not limited to project worksites and vendor/client facilities which may have temporary office space, moving mechanical parts and vibration; high, precarious places; fumes or airborne particles and extreme temperatures and high noise levels


Additional Job Information


Other Job Duties & Responsibilities

Mentor and train subordinates assigned to designated area
Participate in department meetings, training, and functions
Serve as a Company representative to external clients
Participate in AMECO University® for training and career development
Contribute to and promote the use of AMECO’s knowledge management portals and communities

Preferred Qualifications - Related Education, Experience & Skills

High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
Two (2) years of AMECO experience
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Proficient in use of AMECO specialized software
Strong interpersonal and communication skills, both oral and written
Strong organizational skills


Benefits Available

Employee Development
Medical: PPO, HSA, or FSA
Dental
Vision
8 Paid Holidays
PTO
401K Plan
Company Paid Life
Company Paid STD & LTD
Employee Assistance Program (EAP)
Supplemental Policies; Accident, AD&D, Critical Illness, Hospital Indemnity, Life

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