Executive Assistant

The Alternatives Group and Americas Institutional Group (Client) seeks an Executive Assistant (EA) to support the Director of Alternatives, Director of Client Midwest, as well as a few additional managers. The Executive Assistant plays an integral part of our Midwest and Alternatives client efforts within the Client Group, providing dedicated support to a few managers and other professionals. The EA also works closely with other assistants in the group and on their team to meet the needs of the business. This position works with the Alternatives team on a day-to-day basis but is also part of the Client Platform’s broader administrative team, reporting directly to the Administrative Lead for the Chicago Office. This position is based in Chicago, Illinois, a regional office to our Boston, Massachusetts headquarters. Given the rapidly growing office environment, the ability to be self-motivated and work collaboratively is critical.

RESPONSIBILITIES

Proactive calendar management in Outlook for Managers

Meeting coordination between managers and the institutional clients to facilitate portfolio reviews and new business discussions. Includes working in Outlook to send meeting requests, booking conference rooms, adding visitors to security, and ordering catering

Database maintenance in Salesforce including maintaining contact information and meeting activity

Assistance with preparation and distribution of monthly and quarterly reporting

Meeting preparation including gathering and distributing materials

Travel coordination with our travel agency including transportation and hotel bookings

Assistance with a variety of department and team projects

Expense reimbursement in Workday

Diligent coverage of email

Ad Hoc administrative tasks within the Chicago office

QUALIFICATIONS

Undergraduate degree

Strong interpersonal, verbal, and written communication skills

Strong service orientation; reliable, consistent, proactive

Ability to work in a fast-paced and team-oriented environment, prioritizing effectively

Attention to detail and proficiency with Microsoft Outlook, Excel, and Word

Solid work ethic and positive attitude

Ability to use good business judgment and maintain confidentiality

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

Schedule:

•

Day shift

Experience:

Work Location: On the road