Executive Assistant

Title: Executive Assistant

Ark Heat is revolutionizing electrified heating systems, providing future-proof, modular heating and cooling systems for commercial and industrial buildings, data centers, decarbonization applications, and more. We are currently looking for an individual to assist our executives with tasks relating to office management and administration as they oversee our talented team of nearly 100 employees across multiple locations working to implement award-winning energy savings projects for our valued clients.

Core Responsibilities:

Report directly to multiple executives for assistance with tasks such as, but not limited to:

· Scheduling and coordination of meetings and events.

· Onboarding and administration for both permanent and contract team members.

· Support internal company culture and team building.

· Coordinating food or reservations for breakfasts, lunches, and dinners for company events.

· Organizing of training for company team members.

· Assist with planning for company events.

· Support with social media account management.

· Processing of expenses and expense reports.

· Procurement and distribution of company uniforms.

· Asset tracking.

· General office care and upkeep.

· Collection and delivery of mail and packages.

· Order, pickup, and delivery of parts, packages, and materials to/from locations within the GTA.

· Daily office work required from Monday through Friday, with occasional travel to project sites within GTA.

Skills Required:

· An attention to fine detail with strong organizational skills.

· Capable of handling multiple ongoing tasks across multiple office locations.

· Ability take direction from multiple executives in a fast-paced team and collaborative environment.

· Very comfortable with Windows-based computer systems and Microsoft Office, specifically Microsoft Outlook.

· Accurate and efficient data entry.

· Lifting, sorting, storage, and transport of packages and supplies.

Additional desired skills, but not required:

· Experience with industry accounting and procurement software systems.

· Knowledge of mechanical Heating Ventilation and Air Conditioning systems.

· Industry experience with Building Automation and Direct Digital Controls (DDC).

Qualifications and Education Required:

· Diploma, degree, certification and/or equivalent relevant experience in related field.

Compensation:

· Salary range $65,000 to $80,000 dependent upon experience and qualifications.

· Three (3) weeks of vacation.

· Ten (10) paid days off (sick days).

· Health benefits package after ninety (90) day probationary period, includes dental and vision.

· Retirement savings plan.

· Access to company vehicle for deliveries and pickups.

· Potential for tuition reimbursement.

Schedule:

· Typical work week is Monday through Friday from 8:30 AM to 5:00 PM.

· Occasional overtime or after-hours/weekend work required.

Other:

· Applicants must be authorized to work in Canada.

· Applications must have a valid driver’s license with clean driving record.

· Capable of passing an Ontario Contractor Security Screening Check (no criminal record).

Job Types: Full-time, Permanent

Pay: $65,000.00-$80,000.00 per year

Additional pay:

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Bonus pay

Benefits:

Schedule:

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Monday to Friday

Ability to commute/relocate:

Work Location: In person