Executive Administrative Assistant

Position Description: Executive Administrative Assistant

Location: Mobile, AL

Pay: $20$22 per hour (based on experience)

Type: Full-Time, Long-Term Opportunity

About the Role

We are seeking an experienced Executive Administrative Assistant to provide high-level support to our leadership team. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple responsibilities independently while meeting deadlines and goals. This is a long-term position offering stability and growth in a professional environment.

Key Responsibilities

Manage scheduling, appointments, and calendars for executives.

Organize, create, and maintain both electronic and paper filing systems.

Prepare reports, correspondence, and documentation with accuracy and confidentiality.

Perform bank reconciliations and support financial tracking processes.

Utilize QuickBooks for financial management tasks.

Work with Excel and Microsoft Office Suite to create spreadsheets, presentations, and reports.

Support day-to-day administrative operations to ensure smooth business processes.

Accomplish assigned goals independently with minimal supervision.

Qualifications

Previous experience as an Executive Administrative Assistant is required.

Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Experience with QuickBooks and bank reconciliation.

Strong organizational skills with the ability to manage multiple priorities.

Ability to work independently and demonstrate initiative in problem-solving.

Excellent communication skills, both written and verbal.

High level of discretion and professionalism.