Equipment Coordinator

Description Work Location

: Prudhoe Bay, Alaska

Work Schedule

: 2 weeks on, 2 weeks off rotational schedule, 12 hrs. per day

Department

: Delta Leasing Operations

Reports To

: North Slope Administrator

Purpose Of Position

The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.

Key Responsibilities

- Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).

- Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.

- Mentor junior staff (e.g., Detailer) on best practices.

- Lead process improvements by identifying inefficiencies and proposing solutions to management.

Vehicle & Equipment Management

- Ensure 100% vehicle & equipment readiness (inspected, cleaned, and operational) prior to customer handoff.

- Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.

- Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).

- Assist Yard Hand with tasks, such as snow removal & jump-starts of leased vehicles.

Inventory Control

- Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.

- Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.

Facility & Yard Oversight

- Maintain organized workspaces (office, yard, shop) and key management systems.

- Facilitate yard layout to optimize space, organization, and accessibility.

Requirements

Required Skills and Qualifications

:

- High School Diploma or GED (required); equivalent experience or associate's degree preferred.

- 3+ years in fleet operations, logistics, or equipment coordination.

- Expertise in vehicle inspections, basic mechanics, and inventory systems.

- Proficient in Microsoft Office and fleet software.

- Valid Driver's License with clean driving record.

- Proven ability to resolve issues independently and escalate appropriately.

Physical & Environmental Requirements

- Lift 50+ lbs., walk 10,000+ steps/day, work in extreme cold (up to -40F).

- 70% office (documentation/reporting), 30% outdoor work (yard/field).

WHY THIS ROLE?

- Impact: Directly ensures operational efficiency in a critical support role.

- Challenge: Problem-solving in a fast-paced, extreme-environmental setting.

- Growth: Opportunity to lead process improvements and mentor staff.

This role is ideal for a detail-oriented professional with logistics/fleet experience who thrives in a remote, fast-paced environment.