Department Assistant

Job Description

- Assist with time entry for field craft payroll weekly.

- Assist with verifying the time entered into jobsite badging system and advise on corrections as needed.

- Assist with submitting and obtaining craft correction paychecks.

- Assist with data entry into jobsites IRA tracking log.

- Assist with adding apprentice information in Baker Tilly database

- Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.

- Assist with general document control processes.

- Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.

- Assist with managing the office supplies and orders as needed.

- Assist with miscellaneous event and training set up.

Skills Required

- Minimum of three years’ experience in an administrative or coordinator function, preferably in a construction environment.

- Possess exceptional organizational, communication (written and oral) and prioritization skills.

- Ability to work autonomously.

- Fulfill and complete urgent needs.

- Present self with a professional, mature, and positive demeanor.

- Ability to work with a variety of personalities.

- Computer Skills:

- To perform this job successfully, an individual should have knowledge of MS Access, Excel, and Word. Experience with Oracle preferred.

Education/Training/Certifications

- High School Diploma or GED equivalent.

Employer Info

Our client is a heavy industrial construction and prefabrication solutions provider.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10044756