Administrative Assistant

Description:

ABOUT US

Black Label Services (BLS) originally started in the Oil & Gas market, building a strong presence by providing full automation systems to well-site locations and becoming a competitive parts distributor. Within a few years, we emerged as a leader in well-site automation, and as we added talent to our roster, we expanded our market base beyond Oil & Gas providing superior turn-key solutions. Today, BLS continues to lead the oil and gas industry while also excelling in Renewable Natural Gas (RNG), biogas, and water treatment facility markets. We deliver exceptional solutions through innovative electrical engineering, UL508 panel fabrication, advanced SCADA programming, and custom power distribution systems. Our expertise in automation, controls, and power distribution ensures optimal performance, while our commitment to safety and quality sets us apart as a trusted partner. With a proven track record of success, we provide reliable, efficient, and sustainable systems that meet the unique demands of RNG and biogas facilities, driving the renewable energy industry forward.

POSITION SUMMARY

The Administrative Assistant is a highly organized and detail-oriented professional who supports multiple teams across various departments. This role requires a proactive individual who is comfortable managing a wide range of administrative tasks, supporting construction-related projects, and ensuring the smooth operation of daily office functions. The ideal candidate is flexible, professional, and willing to roll up their sleeves to tackle any task—big or small.

Requirements:

ROLE AND RESPONSIBILITIES

- Update and format PowerPoint presentations for internal and external use

- Manage and maintain multiple databases with a high level of accuracy

- Provide support in the project management of construction jobs, including documentation and tracking

- Complete complex pre-qualification applications for construction projects

- Assist with understanding and maintaining the bonding process, including updating bond information

- Monitor and manage class schedules and certification deadlines for team members

- Coordinate travel arrangements, bookings, and expense reports

- Assist with shipping tasks including USPS and large freight logistics

- Oversee office supplies and coordinate with facility vendors as needed

- Support the issuance of Certificates of Insurance (COIs) and manage the Master Service Agreement (MSA) lifecycle

- Plan and execute company events, both onsite and offsite

- Handle incoming calls and direct them appropriately

- Run errands as needed to support the office and team

- Approach all responsibilities with a willingness to help and a can-do attitude

QUALIFICATIONS AND EDUCATION REQUIREMENTS

COMPETENCIES

- Excellent customer service and professional communication skills

- Strong organizational and multitasking abilities

- Familiarity with construction industry terminology and processes (preferred)

- Ability to manage confidential and sensitive information

- Excellent verbal and written communication skills

- Self-starter with the ability to work independently and as part of a team

EDUCATION, EXPERIENCE, CERTIFICATIONS

- 3-5 years proven experience in an administrative or office support role

- Must be proficient in PowerPoint, MS Word, and Excel

- High school diploma or equivalent

- Experience with construction bonding or COI processes

- Prior work in a construction or project-based environment

- Proficient in database software

- Event planning or travel coordination experience

PREFERRED SKILLS (NOT REQUIRED)

- Experience with construction bonding or COI processes

- Prior work in a construction or project-based environment

- Event planning or travel coordination experience

BENEFITS

- Medical, Dental, and Vision Insurance

- Life Insurance Fully Covered by the Company

- Employee Assistance Programs (EAP)

- Insurance for Accidents, Hospitalizations, and Critical Illness

- 401K with company match.

- Accrued Paid Time Off (PTO)

- Paid Holidays

EQUAL EMPLOYMENT OPPORTUNITY

Black Label Services is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, military or veteran status.

Candidates must successfully complete a pre-employment background check and drug screening.

Applications will be accepted until 8/25/2025.