Administrative Assistant

Admin III

Primary Function

Perform data entry activities required to maintain an accurate general ledger for financial management, following clearly defined procedures and policies, working under minimal supervision. Authorized to analyze complex problems and implement solutions.

Reporting to

Office Manager

Direct Reports

Individual Contributor

Responsibilities

- Maintain complete confidentiality of information pertaining to the company and other proprietary information

- Updating the system of record. Utilizing skills and working directly with the accounting team to ensure all data entered into the financial system of record is accurate, may include:

- Accounts Receivable: Invoice customers, Process receipts

- Accounts Payable: Record payables, generate checks

- Obtain approval and process expenses for job costing

- Process Payroll

- Journal entries

- Reconcile inter-company accounts

- Human Resources

- Compliance with all mandated regulations

- Employee benefits

- Resolution of Employee issues

- Conflicts between an employee and Management or other employees

- Ensure Adherence to Policy

- Payroll conflicts

- Hiring, disciplinary and termination

- Maintain and update policies

- Use experience and knowledge to train employees

- Use experience and knowledge to resolve complex issues as they occur

- Keep technical and industry knowledge up to date

- Maintain a good rapport with the Clients by resolving conflicts in a timely manner

- Build rapport and productive working relationships with all project personnel

- Perform other duties and tasks as assigned.

Minimum Skills Requirement

- Two Year Degree in Accounting or Finance related field is preferred

- High school diploma, or equivalent required

- Computer literate

- Must be experienced with Microsoft Office Suite of products to function independently

- Expert in working in a financial system, QuickBooks is preferred

- Must be able to lift 25 lbs

- Must be able to sit for 4 hours at a time

- Expert in entering financial data from the following areas:

- Accounts Receivable: Invoice customers, Process receipts

- Accounts Payable: Record payables, generate checks

- Obtain approval and process expenses for job costing

- Proven ability to independently process payroll

- Minimum four years of experience in accounting or finance, with expert knowledge and understanding of accounting and finance in the following areas

- Chart of accounts

- Journal entries

- Payroll

- Balance Sheets

- Income Statements

- Variance reporting and analysis

- Data Entry

Environment

- Office environment 100%

- Typical Working hours: Eight-hour period between 7:00 AM – 5:00 PM

- May require overtime and significant schedule changes to meet commitments

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person