Newpark

Department Assistant

Department Assistant
Notice info
LocationKaty, TX
Job Typefull time
On-site
Oil and Gas

About This Job


WHY JOIN NEWPARK FLUIDS SYSTEMS?

One of our Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! Newpark is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. At Newpark, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally.


WHO WE ARE

Newpark Fluids Systems is a leading provider of innovative drilling fluids solutions, with a global presence in large-scale, long-term markets, and with the most talented people in the industry. Headquartered in Katy, Texas, we serve markets worldwide, with an established presence, demonstrating our commitment to being a strong and reliable partner for our customers, wherever they need us to be.


WHAT WE DO

Our drive is to help customers with a wide range of fluids solutions and expertise to meet their most demanding reservoir needs. This drive is the catalyst for innovation and ongoing development of next-generation products and services to help customers stay ahead of the curve.


WHAT WE VALUE

We maintain an unwavering commitment to act following our Core Values of Safety, Integrity, Respect, Excellence, and Accountability, ensuring our customers receive the best products and services we can offer and that our employees experience a safe workplace where they can thrive:

Safety

- Protecting each other like family while sustaining the environment in which we work.

Integrity

- Acting honestly, ethically, and responsibly in all aspects of our business.

Respect

- Dealing fairly and openly with employees, customers, suppliers, and the community.

Excellence

- Delivering value through performance, innovation, and service quality.

Accountability

- Using good judgment and taking responsibility for our actions.

This position will provide basic support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties.May prepare reports, presentations, or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. Handles special projects, as assigned.


ESSENTIAL FUNCTIONS:

Composes, types, and distributes professional correspondence using individual initiative as assigned.

Enter Purchase Requisitions and/or Purchase Orders into accounting system, code with correct general ledger code(s), obtain approvals as specified.
Assist with vendor identification, solicitation, request for bid, and selection for all facility service contracts and purchases.
Purchase building maintenance supplies, office and break room supplies, equipment, signage, and furniture. Review all orders to ensure accuracy and cost are kept to a minimum.
Initiate, maintain and expedite new vendor W9 request forms and Texas sales tax exemption certificates to accounting department and vendors.
Acquire additional approval from procurement for all service contracts as required.
Develop and maintain filing system for all facility related records and documentation including contracts, purchase orders, delivery tickets, invoices, inspections, operation and maintenance manuals, etc.
Enter all facility vendor invoices into Oracle, create purchase orders, and receive goods.
Review, cost code, obtain approval and expedite vendor invoices to accounts payable.
Reconcile incorrect invoices or purchase orders with vendors and accounts payable.
Assist with scheduling contractors for regular service and inspections.
Support facilities maintenance processes (i.e. security, employee/visitor badges, office/workstation furniture repairs, equipment, etc.) on an as needed basis.
Assist with additional administrative functions as requested.
Assist with planning, and coordination of all office moves within our facility. Coordinate with service desk on any activities impacting computer/server hardware/software support.
Escort any visitors or vendors through the building as needed.
Provide professional customer service to all employees. Maintain utmost professional appearance and attitude when dealing with all colleagues, customers, vendors, and visitors.
Answer telephone as needed.
Assist Facility Manager in all aspects of building operations as needed.
Perform other duties and tasks as assigned.


SUCCESS FACTORS:

Must be proficient and skilled in the knowledge and use of a variety of computer software applications in word processing and spreadsheets.
Must possess a high level of interpersonal skills.
Must possess some degree of proven analytical ability in order to gather and summarize data for invoices, to find solutions to various account problems, and prioritize work.
Work requires continual attention to detail.
Must possess the desire and ability to learn and adapt to change quickly is required.
Consistently able to perform according to NDF Core Value, Safety – protecting each other like family while sustaining the environment in which we work.
Consistently able to perform according to NDF Core Value, Integrity – acting honestly, ethically, and responsibly in all aspects of our business.
Consistently able to perform according to NDF Core Value, Respect – dealing fairly and openly with employees, customers, suppliers, and community.
Consistently able to perform according to NDF Core Value, Excellence – delivering value through performance, innovation, and service quality.
Consistently able to perform according to NDF Core Value, Accountability – using good judgement and taking responsibility for our actions.


QUALIFICATIONS:

High School Diploma or educational equivalent
3 years office experience
Basic computer skills including working knowledge of MS Office software packages and/or company specific databases.
Has some knowledge of Department practices and procedures.
Good communication and analytical skills.
Must be able to work well with stringent deadlines and possess good organizational skills.
Commitment to customer service and ability to work in team-oriented environment.
Self-motived.

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