Administrative Assistant

Company Overview

Kairos Power is a new nuclear energy technology and engineering company whose mission is to enable the world's transition to clean energy, with the ultimate goal to dramatically improve people's quality of life while protecting the environment. This goal will be accomplished through the commercialization of the fluoride-salt-cooled, high-temperature reactor (FHR) that can be deployed with robust safety, affordable costs, and flexible operation to accommodate the expansion of variable renewables.

Job Summary

Kairos Power is seeking a highly skilled and experienced Administrative Assistant to join our team in Albuquerque, NM. The ideal candidate will demonstrate the ability to effectively manage multiple tasks, ranging from routine administrative duties to more complex responsibilities. We are looking for someone who is exceptionally organized, detail-oriented, personable, and adaptable. The successful candidate will exhibit patience, professionalism and the ability to consistently produce high-quality work under tight deadlines in a fast-paced environment.

Responsibilities

- Provide comprehensive administrative support to the Kairos team, including timely and effective response to employee inquiries and requests.

- Staff the front desk: greet and assist visitors, process check-ins per Kairos visitor policy, answer or route calls via the Avaya IP Office SoftConsole, receive, sort, and distribute incoming mail and deliveries.

- Uphold office security protocols by monitoring lobby activity, controlling access to facilities and issuing access badges.

- Coordinate conference room logistics, including room setup, catering orders, and post-meeting cleanup.

- Support the planning, setup and teardown of social hours and company events (e.g., weekly lunch program), as well as annual corporate events (picnic and anniversary).

- Assist in management of meeting room schedules, including booking, cancellation, and adjustments.

- Assist with coordination of group tours of Kairos facilities.

- Conduct weekly inspections of conference rooms, breakrooms, workrooms, and common areas to ensure cleanliness and adequate supplies.

- Manage inventory, ordering, and restocking of office, canteen, and breakroom supplies (both consumable and non-consumable).

- Maintain canteen appliances and office printers.

- Assist in the administration and oversight of administrative financial accounts, including the review and approval of invoices.

- Provide administrative support for the Corporate Housing program, including issuing reservation confirmations, scheduling cleanings, and managing supply inventory.

- Serve as the point of contact for office service vendors (e.g., janitorial, catering, supply providers), ensuring timely service and issue resolution.

- Identify opportunities to improve administrative workflows and recommend or implement solutions.

- Other administrative duties as required.

Qualifications

- High school diploma or GED required.

- Associate's degree or Bachelor's degree preferred.

- 5-7 years of direct experience in an administrative support and/or customer service role.

- Experience in a fast-paced, high-growth or startup environment is desirable.

- Experience managing vendors or external service providers (e.g., office supply, catering, janitorial) is desirable.

Knowledge, Skills & Abilities

- Customer service attitude.

- Comfortable learning and using new tools and technologies to streamline administrative functions.

- Ability to be resourceful and proactive when issues arise.

- Experience with Mac and Windows products preferred, as well as document management systems or cloud storage platforms (e.g., SharePoint, Egnyte, etc.).

- Strong knowledge of Microsoft Office – Outlook, Excel, Word, PowerPoint.

- Excellent written and verbal communication skills.

- Ability to work independently or as part of a team.

- Ability to work with highly collaborative team.

- Ability to solve problems quickly and efficiently.

- Prioritizes and ensures safety of oneself and others.

- Ability to proactively collect, manage and transfer knowledge.

- Ability to seek different and novel ways to create efficiencies when working on problems, challenges and issues.

Physical Demands

- Remaining in a stationary position for prolonged period.

- Moving about to accomplish tasks or moving from one worksite to another.

- Adjusting, moving, transporting, installing, positioning, or removing objects up to 25 pounds in all directions.

- Communicating with others to exchange information.

Environmental Conditions

- General office environment.

- Accessing the accuracy, neatness and thoroughness of the work assigned.

- High-concentration, demanding and fast-paced.

Safety and PPE

- Reading and interpreting hazardous warning signs.

- Reporting issues with equipment or unsafe conditions.

Travel

- Some travel may be required (up to 10%).

Additional Requirements

- Occasionally requires overtime.

- Occasionally requires working weekends.

- Occasionally requires schedule flexibility.

#LI-Onsite

About our Benefits

We know that we have some of the most talented and dedicated employees, and we believe in rewarding them accordingly. If you work here, full-time employees (excludes interns) expect to have access to the benefits below:

- Competitive compensation packages

- Medical, dental and vision benefits for employees and their dependents

- Paid Vacation

- 401(k) and pre-tax health insurance, dependent care, and commuter benefits (FSA)

Kairos Power is committed to building a diverse workforce that reflects the communities where we do business. Kairos Power is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively welcome people of different experiences, abilities, and perspectives.

Kairos Power participates in E-Verify.

Candidates only, no recruiters or agencies please.

Note: You are applying for a position that is located in a facility that handles information that is subject to export control restrictions by the Department of Energy under 10 CFR Part 810. To work in this facility, you need to be authorized by the Department of Energy to access Part 810-controlled information. Foreign nationals who are citizens of countries that are not on the Department of Energy's general authorization list (link below) are not permitted to work in our facility unless the Department of Energy issues an export control license to the company to permit that individual to have access to Part 810-controlled information. The following questions are intended to determine the licensing requirements that may apply. https://www.law.cornell.edu/cfr/text/10/appendix-A_to_part_810