DEE Consulting

Construction Project Coordinator

Orlando, FL

Full-time

$60,000-$80,000

About This Job

The Project Administrator plays a critical support role in construction project coordination, ensuring smooth execution across job setup, contract management, compliance tracking, accounting, permitting, and project closeout. This role requires cross-functional communication, attention to detail, and familiarity with tools like Procore, Sage, and Timberscan to maintain seamless project administration from start to finish.

Job Setup & Project Administration

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Assist Project Manager with job setup in Sage per Job Setup Matrix

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Configure Procore project settings and administrative tools for contracts and documentation

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Review and interpret financial terms of owner contracts

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Set up insurance tracking in MyCOI per contract requirements

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Prepare and obtain Notice of Commencement (NOC); track and schedule Notice of Termination (NOT) deadlines in Outlook

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Coordinate setup of project site office, including furniture, permit station, drawings, and supplies

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Verify and manage drawing logs and specifications

Contract Management & Compliance

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Build bid comparison sheets to assist PM with buyouts

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Create subcontractor commitments in Procore, issue through DocuSign, and share with Preconstruction

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Manage project-specific compliance needs (e.g., certified payroll, Delegation of Project Responsibility)

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Track signed commitments in Procore and ensure superintendent access via mobile app

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Ensure MyCOI follows up on non-compliant insurance certificates from subcontractors

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Maintain the Procore contact directory

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Track, log, and maintain compliance documentation (e.g., safety manuals, SDS, competent person forms)

Permitting Support

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Maintain and update the permit log as needed

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Assist with preparation and submission of permit applications, revisions, shop drawings, and NOC documents

Accounting & Payment Processing

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Request and manage subcontractor Schedule of Values (SOV) before first billing

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Invite subcontractors to invoice monthly through Procore

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Review payment applications, ensuring conditional lien releases and notarized documents are complete before PM approval via Procore and Timberscan

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Process general vendor invoices in Timberscan

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Log and track Notice to Owner (NTO) documents

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Follow up with subcontractors to ensure timely payment and lien release collection

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Assist in preparing owner billing packages, ensuring backup documentation and G703 are added in Sage

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Support PM in follow-ups for owner payments

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Notify subcontractors of check availability and confirm compliance before check release

Procore & Document Management

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Support PM with Owner-Architect-Contractor (OAC) meeting minutes if needed

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Maintain inspection reports and field documents within Procore

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Keep drawings and specifications up to date in Procore

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Issue subcontractor change orders through Procore and DocuSign

Project Closeout

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Request, collect, and track all project closeout documentation

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Prepare retainage release forms and final affidavits to facilitate final payment

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Extract final documentation from Procore to compile owner closeout manuals

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Distribute all closeout materials as required

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Flexible schedule

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Health insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Monday to Friday

Application Question(s):

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How many years of experience do you have working with Procore?

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Have you done construction project coordination?

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Have you done any accounting or payment processing before working with subcontractors?

Ability to Relocate:

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Orlando, FL 32801: Relocate before starting work (Preferred)