Construction Project Coordinator
Oakland, CA
Full-time
$57,000-$84,000About This Job
Construction Project Coordinator
Summary:
DC Construction is looking for an experienced Construction Project Coordinator to provide active assistance and oversight for ongoing projects and field operations. This includes managing DC personnel, sub-contractors, vendors, project schedules and budgets as well as having the technical knowledge to ensure a high standard of quality control.
Who We Are:
We are a dynamic, Oakland-based general contracting firm with 38+ years in the business. We are known for our high-end residential work, commercial space build-outs, and historical restorations throughout the Bay Area. We have established a strong reputation for on-time and on-budget performance, quality workmanship, and most importantly, satisfied clients.
Responsibilities:
•
Call customers for purposes of communicating or coordinating project schedules and/or respond to general inquiries in a timely manner.
•
Assist with Vendor setup and coordinate to receive all required documents.
•
Generate Work Orders and Change Orders upon request from Project Manager.
•
Update Invoice Tracking spreadsheet/Payment Applications.
•
Code and track invoices and receipts across several projects.
•
Organize regular compliance and safety meetings for crew members.
•
Maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, project reports, financial, and communications are properly filed.
•
Prepare and organize daily reports for Project Manager and clients.
•
Document daily updates and prepare meeting materials for client meetings.
•
Assist project team with project startup/closeout tasks including office mobilization and demobilization.
•
Establish document control and archiving procedure inclusive of all external archive project documents in accordance to DC Construction’s general practices.
•
Ensure proper documentation of subcontractor files, subcontracts, and subcontractor change orders, preliminary notices lien waivers, and other project related compliance.
•
Coordinate with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.
•
Work within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.
Other Information:
•
Experience working on residential, commercial, and public works projects.
•
Possess working knowledge of all crafts.
•
Excellent ability to read and understand specifications and plans for all trades.
•
Strong organizational skills, flexibility, and the ability to prioritize work assignments.
•
Proficient use and understanding of Microsoft Office Suite (Excel, Word, Outlook, Project)
•
Knowledge of Building Connected and Autodesk Construction Cloud is a big PLUS.
•
Excellent written and verbal communication skills (English required, Spanish +)
•
Demonstrate discretion, confidentiality, independent judgement and professionalism when representing the Company.
•
Ability to remain calm and collected under pressure.
•
Strong customer service skills.
Qualifications:
•
OSHA 30 (preferred)
•
Non-commercial Driver’s License (with ability to drive a pickup truck)
•
High School Diploma or equivalent
•
1-3 years of experience as a Project Coordinator for either residential, commercial, or similar work.
Compensation: $57,000-$84,000/year (based on experience)
Shift & Schedule: M-F 8:00AM-4:30PM, 8 hour shift, Overtime, Weekends as needed
Benefits:
•
Dental Insurance
•
Health Insurance
Job Type: Full-time
Pay: $57,000.00 - $84,000.00 per year
Benefits:
•
Dental insurance
•
Health insurance
Schedule:
•8 hour shift
8 hour shift
Work Location: In person
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