Assistant Administrative Officer and Special Assistant

PURPOSE OF

CLASSIFICATION

The

purpose of

this

classification

is

to

provide

administrative support

to

the programs,

operations

and

activities

directedby the Administrative Officer/Special Assistant. Work involves providing support to the District Board, Bureaus and Committees through preparation and follow up of agendas and meeting minutes; preparing and maintaining legal records, assessment publications, agenda memos and other documents; and responding to inquiries, complaints and requests for information.

Essential

FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Provides administrative support to the District Board, Bureau and Committees; assists with the preparation for meetings; assists with agenda and meeting package preparation; writes and/or reviews agenda memos for board, Bureau and/or Committee action; attends meetings as assigned; and follows up with agenda items to be pursued, continued or require action.

Assists the AO/Special Assistant with administrative programs and activities: assists with fulfilling statutory requirements relative to public hearing notification, freedom of information requests, and notifications concerning the annual audit; and assists with updating of the District Charter, Ordinances and By-laws based upon District Board

actions.

Prepares assessment publications and assessment related legal documents, including water and sewer caveats, certificates of rights, maps, liens, and related issues; ensures timely publication of assessment documents and adherence to time limits as stipulated by the District's Charter.

Receives and respond to telephone inquiries and complaints; provides information; explains policies and procedures; and resolves complaints; researches and resolve sensitive issues submitted to the office of the AO/Special Assistant; compiles information and makes recommendations to resolve issues/complaints; and refers caller to other staff member as appropriate.

Reviews and makes recommendations regarding liens, assessments and appeals; and drafts legal documents, pertinent assessments and assigned administrative, operational, and/or program issues.

Assists with budget administration and the control of

expenditures.

Oversees

the

work

of

Other

staff

members

as

assigned

and

in

the

absence

of

the

AO/Special

Assistant.

Operates

a

personal

computer, and general

office

equipment

as

necessary

to complete

Essential

functions,

to include

theuse of word processing, spreadsheet, database, or other system software.

Additional

FUNCTIONS

Performs

Other

related

duties

as

required.

MINIMUM

Qualifications

Bachelor's degree in public or business administration, legal studies or a related field; supplemented by five (5) years of progressively responsible experience performing administrative work including two years of programmatic and/or staff supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PERFORMANCE

APTITUDES

Data Utilization: Requires the ability to coordinate, manage, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place and/or sequence of operations. Includes referencing data analyses to determine necessity for revision of organizational components.

Human Interaction

: Requires the ability to apply

principles of

persuasion and/or influence over others

in coordinatingactivities of a project, program, or designated area of responsibility.

Equipment, Machi ery, Tools, and Materials Utilization

: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requi