Administrative Assistant

Description:

BASIC FUNCTION:

Provides business office clerical assistance by performing the following duties.

DUTIES AND RESPONSIBILITIES:

- Creates Purchase Orders and maintains accuracy for PO’s.

- Codes data for input into financial data processing system according to company procedures.

- Scans documents and electronically moves to corresponding folder.

- Writes, types, or enters information into computer to prepare spreadsheets, correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another.

- Check in Visitors, greet employees and distribute gate codes and or badges for visitors, vendors and employees

- Operate camera system to ensure site is secure and safe.

- Order office supplies and ensure they are available for employees to use.

- Ensure the office, conference rooms, breakrooms are clean, neat and tidy.

- Ensure employee uniforms are available for employees, ensure they are back from cleaners and distributed to employees.

- Maintain, check and track water and ice counts. Ensure conference room fridge is stocked.

- Sorts, scans and files records as needed.

- May answer telephone, conveys messages, respond to emails and runs errands.

- Stamps, sorts, and distributes mail.

- Addresses envelopes or packages as needed.

- Stamps or numbers forms by hand or machine.

- Copies data and compiles records and reports.

- Operates office machines such as computer, copiers and any other office machines.

- Other duties may be assigned.

Requirements:

QUALIFICATIONS AND EXPERIENCE:

- High school diploma or general education degree (GED) required.

- 2 years experience in an Administrative role or office environment. Or equivalent combination based on education.

- Proficient in Microsoft Office.

- Experience with Accounting software.

- Current drivers license is required.

- Must be able to multi-task due to the varied assignments.

- Proven time management and ability to meet deadlines.

- Strong verbal and written communication skills.

- Strong interpersonal skills and a proactive approach to problem-solving.

- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

- Ability to lift 25 pounds.

- Office Environment