Administrative Assistant

Chevron is accepting online applications for the position through 10/13/2025 at 11:59 p.m. (Central Time).

This position reports to the General Manager, Business Performance and Finance (BPF) for Chevron’s Supply & Trading and Shipping teams, and is located in Houston, TX. The Administrative Assistant provides a wide variety of confidential and administrative functions involving regular contacts with management, both within the company and with outside industry organizations. This position performs assignments with a high level of independence, initiative, discretion, accuracy, attention to details, flexibility in adapting to assignment changes and work schedule is mandatory. Confidentiality in this position is crucial.

Responsibilities for this position may include but are not limited to:

- Handles all Administrative Assistant responsibilities for the General Manager, Business Performance and Finance (BPF) for Chevron’s Supply & Trading and Shipping leadership teams.

- Manages GM calendar in Outlook.

- Reviews and screens GM e-mail and incoming correspondence, prioritizing items that need immediate attention and assigning action items as appropriate. Composes correspondence as needed.

- Coordinates domestic and international travel logistics. Prepares detailed itineraries. Provides background information on meetings and trips. Tracks and coordinates business trip requirements (i.e., passports, visas, immunizations, photos, etc.).

- Maintains effective communication with GM, Leadership team and other business Administrative Assistants.

- Ensures requests are handled promptly. Ensures action items and deadlines are met for various business-related deliverables.

- Works well with leaders and administrative assistants.

- Maintains effective networks throughout Chevron and outside organizations.

- Schedules and coordinates logistics for conferences, and various internal and external events.

- Daily and weekly engagement with GM and LT to align administrative support

Required Qualifications

- Minimum of 5 to 10 years administrative experience.

- Must be able to handle all activities with a high level of confidentiality, initiative, and independence.

- Demonstrated ability to take initiative, prioritize and meet deadlines. Ability to multi-task, anticipate needs and requirements, and follow through.

- Demonstrated strong interpersonal skills. Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.

- Ability to effectively communicate (written and verbal) at all levels of the organization to convey ideas.

- Strong organizational skills and attention to details are crucial.

- Must possess high knowledge level of various MS office applications including MS Teams, OneNote, and SharePoint.

- Independently tracks and gathers related expenses and compiles expense reports using CTREX.

- Must be flexible with work schedule at all times, due to the nature of the position.

- Good knowledge of corporate structure.

- Proactively works towards improving operations.

Relocation Options:

Relocation

considered within Chevron parameters.

Expatriate assignments

be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.