USD

Administrative Specialist

Kansas City, MO

full time

$52,000-$72,800

On-site

Oil and Gas

About This Job

Provide efficient, skillful and confidential administrative support to the Director of Alternative and Adult Education

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.

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Organize and prioritize work assigned and develop office procedures to adequately support efficient workflow.

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Compose correspondence, reports, documents, and statistical data; often of a confidential nature. Process incoming correspondence as instructed and prepare responses to routine correspondence independently.

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Complete assignment(s) in pressure situations with competence and by required deadline(s).

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Maintain efficient filing system designed for minimum retrieval time.

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Proofread/edit documents using proper spelling, punctuation, grammar, and sentence structure.

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Coordinate departmental projects and implement all relevant components using excellent organizational skills.

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Coordinate and follow up with other district staff ensuring completion of projects involving multiple individuals and/or extended periods of time.

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Maintain calendar for Alternative and Adult Education Director. Schedule appointments, initiate travel arrangements and prepare itineraries. Prepare materials for meetings.

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Determine status of office supplies, subscriptions and service contracts and prepare requisitions for same.

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Coordinate the assembling, preparation and processing of invoices. Track annual department expenditures to ensure the budget is not exceeded.

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Process time and attendance (payroll) for the Adult Education and Literacy administrative and instructional staff.

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Respond courteously and tactfully to inquiries/complaints from District patrons and refer callers/visitors to appropriate District staff.

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Prepare and submit monthly Board Doc items.

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Prepare, obtain appropriate signatures, and file contracts for District staff.

Other duties as assigned.

MINIMUM QUALIFICATIONS:

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Associate Degree with core studies in administrative, secretarial or executive secretarial field

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Three (3) years executive level secretarial experience

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(Seven years executive level secretarial experience may be substituted for the degree/experience requirement)

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Effective written/oral communication skills, including strong spelling, grammatical, proofreading and composition skills.

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Ability to process calls with dispatch, diplomacy and professionalism.

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Ability to maintain confidentiality in work-related areas.

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Advanced skill in MS-Word, Excel and PowerPoint

Ability to type minimum of 70 net wpm, 10-key proficiency, experience with use of calculators, printers, fax, copier machines, along with other basic office equipment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds; visual ability requires mono and color vision.

Administrative Specialist

About This Job

Other duties as assigned.

MINIMUM QUALIFICATIONS:

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