NOV

Administrative Coordinator

Casper, WY

full time

On-site

Oil and Gas

About This Job

JOB SUMMARY

Assist with the pertaining administrative functions of the designated facility.

PRIMARY RESPONSIBILITIES

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Maintain and enter time when necessary.

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Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the Accounting department, buyers and vendors to reconcile all past due accounts.

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Monitor all inventory purchases and standard cost differences.

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Track incoming billing documents and verify for accuracy and prepare for billing.

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Open work orders.

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Maintain documentation for billing including scanning, filing, mailing and maintaining needed files.

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Work with Accounting and Quality on all audits.

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Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.

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Order office supplies.

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Maintain, order and assist with computer setup and problems.

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Maintain phone listing and company vehicle listing.

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Assist with and track revenue and budgeting for the department.

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Assist Management with necessary policies and guidelines..

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Perform other work-related tasks as assigned.

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Comply with all NOV Company and HSE policies and procedures.

FACILITY/GROUP SPECIFIC RESPONSIBILITIES

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Maintain all front desk reception duties, including answering phones and assisting customers

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Assist with Repair and Service project creation and updating throughout job

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Assist with receiving, coding and submitting invoices to payables

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Assist with parts sales invoicing

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Maintaining filing system

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Assist Admin Supervisor with miscellaneous projects assigned

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Assist Admin Supervisor with Centralized Invoicing program when needed

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Maintain CAS2 centralized invoicing log daily

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Provide general admin support CAS2 employees

EDUCATION & EXPERIENCE QUALIFICATIONS

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Must possess a high school diploma, GED, or equivalent combination of education and experience.

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Microsoft Office knowledge required.

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Minimum 3 years’ previous experience in an office environment required.

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Prior experience with ERP systems a plus

JOB REQUIREMENTS

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Occasional overtime may be required.

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Excellent oral and written communication skills.

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Ability to multi-task with a strong attention to detail and accuracy.

Benefits:

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401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.

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Competitive medical plans that cover your entire family (yourself, eligible spouse, and eligible children) as of your first date of hire for as little as $142 per pay period (bi-weekly.

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FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).

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FREE Basic Life and AD&D insurance (for full-time employees).

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All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date).

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All regular full-time employees receive up to 11 paid holidays per year.

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Opportunities for professional growth and career advancement.

For more specifics about our competitive benefits, please visit https://usbenefits.nov.com/

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