Now Hiring: Administrative Operations Specialists – Multiple Levels
Location: Billings, Montana
Company: JM Test Systems
We’re expanding our team in Billings, Montana and hiring Administrative Operations Specialists at multiple levels to support our newest location. These are multi-functional roles designed for motivated individuals who thrive in a fast-paced, hands-on environment and are eager to grow their careers with a company that values initiative, reliability, and cross-functional contribution.
If you're ready to take the next step in your career and work alongside a team that supports operations, logistics, customer service, lab coordination, and more — we want to hear from you.
Level I
Key Responsibilities:
•Provide support to Shipping, Receiving, and QA functions
•Assist with tagging, tracking, and documenting customer and rental equipment
•Perform basic data entry and paperwork for job tracking
•Serve as backup to other admin functions as needed
Qualifications:
•High school diploma or equivalent
•Strong attention to detail and willingness to learn
•Basic computer and data entry skills
•Dependable, team-oriented, and task-focused
•Prior shipping, warehouse, or administrative experience is a plus but not required
Level II
Key Responsibilities:
•Independently manage admin operations such as Purchasing, Inventory, Rentals, and PPE Rotation
•Coordinate with vendors and internal departments for order tracking and availability
•Maintain inventory levels and oversee asset tracking
•Ensure timely equipment check-in/check-out and document compliance
•Identify and address process inefficiencies
Qualifications:
•2+ years of experience in administrative, logistics, or purchasing roles
•Strong communication and coordination skills
•Proficient in Microsoft Office and inventory or ERP systems
•Experience in rental or operational support preferred
•Ability to multitask and work independently in a deadline-driven environment
Level III
Key Responsibilities:
•Oversee daily workflows across Lab Operations, Onsite Project Support, and AR Coordination
•Lead QA folder management and documentation reviews
•Support AR with billing packet prep, PO verification, and project reconciliation
•Serve as key liaison between administrative, technical, and billing teams
•Mentor Level I and II staff and support training initiatives
•Drive process improvements and ensure departmental compliance
Qualifications:
•4+ years of experience in administrative or operations roles, including team coordination
•Proven experience supporting lab or service operations, AR or billing functions
•Strong understanding of QA, documentation, and workflow systems
•Comfortable working cross-functionally and leading administrative support efforts
•High level of accuracy, initiative, and organizational skill
Benefits:
•Medical, Dental, and Vision Insurance
•Health Savings Account (HSA) with Employer Contribution
•401(k) Plan with Company Match
•Paid Time Off including Vacation, Sick, Birthday, and Holiday Pay
•Employer-Paid Life Insurance