JM Test Systems

Administrative Operations Specialist

LocationBillings, MT
Job Typefull_time

About This Job

Now Hiring: Administrative Operations Specialists – Multiple Levels

Location: Billings, Montana Company: JM Test Systems

We’re expanding our team in Billings, Montana and hiring Administrative Operations Specialists at multiple levels to support our newest location. These are multi-functional roles designed for motivated individuals who thrive in a fast-paced, hands-on environment and are eager to grow their careers with a company that values initiative, reliability, and cross-functional contribution.

If you're ready to take the next step in your career and work alongside a team that supports operations, logistics, customer service, lab coordination, and more — we want to hear from you.


Level I


Key Responsibilities:

Provide support to Shipping, Receiving, and QA functions
Assist with tagging, tracking, and documenting customer and rental equipment
Perform basic data entry and paperwork for job tracking
Serve as backup to other admin functions as needed


Qualifications:

High school diploma or equivalent
Strong attention to detail and willingness to learn
Basic computer and data entry skills
Dependable, team-oriented, and task-focused
Prior shipping, warehouse, or administrative experience is a plus but not required


Level II


Key Responsibilities:

Independently manage admin operations such as Purchasing, Inventory, Rentals, and PPE Rotation
Coordinate with vendors and internal departments for order tracking and availability
Maintain inventory levels and oversee asset tracking
Ensure timely equipment check-in/check-out and document compliance
Identify and address process inefficiencies


Qualifications:

2+ years of experience in administrative, logistics, or purchasing roles
Strong communication and coordination skills
Proficient in Microsoft Office and inventory or ERP systems
Experience in rental or operational support preferred
Ability to multitask and work independently in a deadline-driven environment


Level III


Key Responsibilities:

Oversee daily workflows across Lab Operations, Onsite Project Support, and AR Coordination
Lead QA folder management and documentation reviews
Support AR with billing packet prep, PO verification, and project reconciliation
Serve as key liaison between administrative, technical, and billing teams
Mentor Level I and II staff and support training initiatives
Drive process improvements and ensure departmental compliance


Qualifications:

4+ years of experience in administrative or operations roles, including team coordination
Proven experience supporting lab or service operations, AR or billing functions
Strong understanding of QA, documentation, and workflow systems
Comfortable working cross-functionally and leading administrative support efforts
High level of accuracy, initiative, and organizational skill


Benefits:

Medical, Dental, and Vision Insurance
Health Savings Account (HSA) with Employer Contribution
401(k) Plan with Company Match
Paid Time Off including Vacation, Sick, Birthday, and Holiday Pay
Employer-Paid Life Insurance

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