Great River Hydro, LLC

Administrative Coordinator

Wilder, VT

Full-time

$49,920

About This Job

About Us

Great River Hydro (GRH) is New England’s largest producer of conventional hydropower. We own and operate 13 generating stations and 3 storage-only reservoirs on the Connecticut and Deerfield Rivers. Today, our unique capabilities and operational flexibility play a vital role in our region’s transition to a low carbon, reliable and secure energy future.

At GRH, our most important asset is our people. The GRH team includes over 100 highly skilled professionals who manage, operate, and maintain our facilities. Safety is our highest priority. Our GRH team members are committed to the safety and well-being of each other, our communities and our environment, every single day. Our safety culture drives our successful delivery of reliable, clean energy.

General Information

The role of the Administrative Coordinator is to provide clerical and organizational support to the assigned areas and projects, with the overall objective of achieving smooth workflows by coordinating activities, maintaining budgets, preparing reports, ordering office supplies, processing necessary forms, answering questions, etc. The Administrative Coordinator provides essential support to maintenance and operations, wears many hats and must be able to change direction quickly and efficiently as things come up.

This role travels as needed to company offices and facilities located in Massachusetts, New Hampshire, and Vermont. Limited overnight and out-of-the-region travel could be required.

Responsibilities

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Supports the assigned river system (& departments as needed) with various tasks, including answering general questions, processing expense reports & reimbursements, vehicle administration, ordering office supplies, etc.;

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Provides general administrative support around requisitions, purchase orders, budgeting, invoice receiving/check requests to include making sure to have the proper packing slips and/or inventory, UPS label prep, partnering with internal and external stakeholders and departments as needed;

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Supports assigned projects/areas and maintains various spreadsheets and SharePoint sites as needed;

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Supports inventory by ensuring accurate and efficient maintenance of stock, tools and equipment, this includes visiting stations to do counts and working with local team to stay current on needs;

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Participates in internal committees by taking meeting minutes, organizing lunches and/or special events, coordinating budget forecasting and safety/wellness purchases;

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Coordinates and hosts onsite meetings including preparing the conference room, taking and ordering lunch, taking minutes as requested, and providing on-sight administrative support;

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Coordinates special projects/tasks like commercial insurance inspections, checks mail and distributes, credit card reconciliations, etc.; and

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Performs other job-related duties as assigned.

Qualifications

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3-5 years prior/progressive support experience in an office environment;

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Bachelor’s degree in business, Communications or related field of study, however, relevant work experience considered in lieu of degree;

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Experience in financial forecasting along with a familiarity of procurement and the requisition/purchase order process;

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Strong interpersonal skills, including effective communication skills and strong ability to self-start;

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Ability to travel as needed throughout MA, NH, VT;

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Solid organizational skills and attention to detail;

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Solid time-management skills with a proven ability to meet deadlines and juggle multiple projects;

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Solid analytical and critical thinking skills; and

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Solid PC skills, including MS Office with an emphasis on SharePoint and experience with NetSuite a PLUS.

Please note, this role will be onsite a few days a week and WFH 1 day per week.

Pay range: $24-$26/hour

Great River Hydro is committed to a diverse and inclusive workplace. Great River Hydro is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Employee assistance program

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Flexible spending account

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Health insurance

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Life insurance

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Paid time off

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Retirement plan

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Tuition reimbursement

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Vision insurance

Schedule:

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8 hour shift

Ability to Commute:

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Wilder, VT 05088 (Required)

Ability to Relocate:

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Wilder, VT 05088: Relocate before starting work (Required)

Work Location: In person